Contents of the Payment Run Settings Dialog Box in Vendor Payments

View or change entries in the fields on this dialog box. These settings were originally entered on the New Payment Run page of the Vendor Payments form for a vendor payment run.

Contents

Field	Description
Payment Date	Change the payment date for the run. This is the date that displays on any payments generated in this processing run. If Vantagepoint is configured to require that transaction dates fall within the current fiscal year or current fiscal period, the date that you enter must meet that requirement.
Payment Type	Select one of the following options: Check/EFT: Select this option to allow the payment run to include paper checks and/or EFT (electronic funds transfer) payments. EFT payments include ACH/NACHA, SEPA, and ClieOp payments. For EFT payments, you download a file that has payment information to send to your bank to make the direct deposits into your vendors' bank accounts. In a payment run, you can process payments made by paper checks and EFTs, paper checks only, or EFTs only. Wire: Select this option to record wire payments that have already been paid by your bank. Direct Debit: Select this option to record direct debit payments that have already been paid by your bank.
Create Checks Instead of EFT Transactions for this Run	This checkbox displays only if you set the Payment Type field to Check /EFT. Select this checkbox to pay all vendors in this payment run by paper check, including the vendors who are set up to be paid by electronic funds transfer.
Process Type	In this field, you select one of the following ways to determine the vouchers to pay in the payment run: Automatic: All vouchers that are due to be paid in the active period that you have open in Vantagepoint are automatically selected to be paid. This is based on each vendor's payment terms. To further specify criteria for identifying the vendors to include in an automatic payment processing run, use the fields in the Automatic Selections section of the dialog box, which displays when you select the Automatic process type. For example, you can enter criteria to display only vouchers that are due for consultant vendors as of a certain date. Manual: You select individual vouchers to pay. This option prefills automatically when you select Wire or Direct Debit as the payment type, and you cannot change it to Automatic. IMPORTANT: When you change a run from manual to automatic and click OK on the Payment Run Settings dialog box, you receive a message asking if you want to reset the vouchers. If you select Reset Vouchers, the run will not include the AP vouchers that you manually selected and, instead, will include AP vouchers that Vantagepoint selects automatically. When you change a run from automatic to manual and click OK on the Payment Run Settings dialog box, all AP vouchers that were selected automatically remain selected for the manual run in the Vendor Balances grid on the Select Vouchers page of the Vendor Payments form. You can then remove and add vouchers as needed.
Payment Terms Date	This field displays when you set the Payment Type field to Check/EFT and set the Process Type field to Automatic.

Automatic Selections

This section displays only when you set the Payment Type field to Check/EFT and set the Process Type field to Automatic. Use this section to enter other settings for the automatic run, including additional criteria for automatically selecting vouchers to be paid.

When you change any of the options in this section and click OK, you receive a message asking if you want to reset the vouchers. When you select Reset Vouchers and are returned to the Select Vouchers page of Vendor Payments, you effectively turn the run into a manual run, although the Automatic remains in the Process Type field. The payment will keep track of the vouchers you select or remove for the run.

Field	Description
Payments to Include	Use this field to specify that EFT transactions be printed in a separate run. This allows you to print the remittance advice on plain paper instead of check stock. This field prefills with All, which you cannot change if you selected the Create Checks Instead of EFT Transactions for this Run checkbox. This means that the payment run will process and print both checks and EFTS. If you did not select the Create Checks Instead of EFT Transactions for this Run checkbox, you can select one of the following options in this field: All: Select this setting to process and print both checks and EFTs in the payment run. Printed Payments Only: Select this setting to process and print only paper check transactions in the payment run. EFT Only: Select this setting to process and print only EFT transactions in the payment run.
Bank Code	Select the bank code for the bank account to use for the implicit posting of any cash-related transaction. Bank codes identify the bank account/organization combination to which to post the debit or credit entry. To select vendors for a vendor payment run based on their bank codes, select the bank code.
Liability Code	Select the liability code for the implicit posting of vouchers to an account number and, if applicable, to an organization. To select vendors for a vendor payment run based on liability code, select the liability code.
Vendor Type	To select AP vouchers to pay based on vendor type (such as Employee, Consultant, or Trade), select the vendor type in this field. You can select a maximum of four vendor types.
Advanced Selections	Click , and from the Special Selections list, select specific vendors with vouchers that you want to pay in the automatic payment run. Click a vendor in the list to select it. After it appears as selected in the Advanced Selections field, click again, and select another vendor. Repeat this for all the vendors you want to include in the automatic payment run.

Payment Sorting Section

Field	Description
First Sort, Second Sort, and Third Sort Fields	Specify a maximum of three sort groups to determine the order of the AP vouchers processed in the vendor payment run. Options for each sort level are: None Payee Vendor Number Vendor Name Vendor Type Vendor Status Organization Your Organization Level 1 (Company) Your Organization Level 2 Your Organization Level 3 Your Organization Level 4 Your Organization Level 5