Deltek Vantagepoint Help

Assign Planned Hours or Percentages to Work Days for Existing Labor Assignments

Use the Fill Hours Per Day dialog box to assign planned hours to one or more work days on labor resource assignment rows.

This option is only available if the Resource Planning module is activated.

You can select this option for an existing work breakdown structure (WBS) or labor resource structure row and update any child assignment rows or for a single employee or generic resource assignment row. Using the dialog box, you can determine the established date range to be updated and then choose to use a set number of hours per work day or a percentage of the employee's hours per day. The Resource Planning module must be activated to use this feature.

Note that if the plan is checked out but the current ETC date is after the WBS1 plan end date, this option is disabled.

To change the planned hours:

  1. In the Navigation pane, select Hubs > Projects > Plan.
  2. Select the project and, on the Actions bar, click Check Out.
  3. Click the Labor tab.
  4. Expand the plan WBS to display the resource assignments for which you want to assign planned hours.
  5. Hover over the row or click the row and then click at the end of the row.
  6. Click Distribute Hours > Fill Hours Per Day or Fill Hours Per Day on the menu. (If your user role is not allowed to redistribute hours, the Distribute Hours option is removed and the Fill Hours Per Day option moves to the top level of the menu.)

    If the plan is checked out but the current ETC date is after the WBS1 plan end date, this option is disabled.

  7. Select one of the following options from Assignment Range to choose the range of dates to update:
    • ETC Assignment Date Range: For this option, the From and To fields are read-only. The ETC date or assignment start date (whichever is later) is the From date. The latest assignment end date is the To date.
      • If you launched this dialog box from a WBS structure row, the dates are the ETC assignment date range that is within the Assignment Start and Assignment End date range on the child assignment rows in the branch. For example, if the ETC date is 9/1/2023 and widest assignment date range for all the child assignment rows is 8/1/2023-10/31/2023, this date range defaults to 9/1/2023-10/31/2023.
      • If you launched this dialog box from a resource assignment row, the dates are the ETC assignment date range that is within the Assignment Start and Assignment End on the row.
    • Specify Date Range: Enter the dates in the From and To fields. The ETC date or assignment start date (whichever is later) defaults as the From date. The latest assignment end date defaults as the To date. The From and To dates you enter must be on or after the ETC date or WBS1 row Plan Start date (whichever is later) through the WBS1 row Plan End date.
      • If you launched this dialog box from a WBS structure row, the dates default to the Assignment Start and Assignment End date range on the child assignment rows in the branch.
      • If you launched this dialog box from a resource assignment row, the dates default to the ETC assignment date range that is within the Assignment Start and Assignment End on the row.
    • Number of Days, Number of Weeks, or Number of Months: Specify the number of days, weeks, or months to assign hours. Choose the starting date of the assignment range in the Starting field and enter the number of days to assign hours in the How Many Days/Weeks/Months field. The Starting date must be on or after the ETC date through the WBS1 row Plan End date.
      • If you launched this dialog box from a WBS structure row, the Starting date defaults to the ETC or Assignment Start date (whichever is later) on the child assignment rows in the branch.
      • If you launched this dialog box from a resource assignment row, the Starting date defaults to the ETC or Assignment Start date (whichever is later) on the row. The End field indicates the end date based on your selections in the Starting and How Many Days/Weeks/Months fields. This could be either a working or a non-working day.

      For example, you might want to assign 4 hours per day for working days within the next 10 days, starting with 9/1/2023. Vantagepoint assigns hours to working days within the resulting range. Any non-working days within the range have no hours assigned.

    If you select Specify Date Range or Number of Days/Months/Weeks under Assignment Range, the dates you specify could cause a change to the assignment date range on the assignment rows. If that happens, Vantagepoint prompts you to update the structure plan dates. The ETC Assignment Date Range option does not cause a change to the assignment start/end dates.
  8. Select one of the following options to use either a set number of hours per work day or a percentage of the employee's hours per day:
    • Assign to Each Work Day (hours): Specify the number of hours to assign to each of the employee's work days.
    • Assign % of Employee's Hours per Day to Each Work Day: Specify the percentage of the employee's assigned Hours/Day (from the Employment Details tab in Hubs > Employee > Employees) to assign for each working day in the selected range.

      This option is available only for employee assignment rows. If you opened this dialog box from a WBS structure row that has a combination of employee and generic assignment child rows, the specified percentage does not apply to the generic resource assignments.

  9. Click Fill.
    Vantagepoint assigns the indicated number or percentage of hours per work day to each work day across the ETC assignment date range or specified date range on each qualifying assignment row.
    • If changes to assignment dates require that any parent structure plan dates need to be updated, Vantagepoint displays a Change Plan Date Range confirmation message. Continue with changes or cancel the operation.
    • If a parent structure row is a successor and if the assignment date change means that the new plan start will fall before the earliest possible start based on a structure row's predecessor restrictions, Vantagepoint displays a Dependency Restriction warning message. Fill Hours Per Day processing cannot continue and you must modify or remove the dependency to add hours on an earlier date.
    • If the parent structure row is a predecessor and the change means that the plan dates need to be updated, Vantagepoint displays a Plan Dates and Dependency Warning message. You can choose to continue processing the Fill Hours Per Day updates or cancel and return to the Fill Hours Per Day dialog box.
    When processing completes and at least one assignment was updated, Vantagepoint displays a success message. The plan remains in an unpublished state.