Checklist: Processing Billing Invoices
Use this checklist to review the general steps for creating billing invoices.
Most enterprises follow the same or a similar process each month to gather billing related information and generate bills. Your enterprise may require additional steps or different steps than this standard process.
| Step | Description | Location in Vantagepoint |
|---|---|---|
| 1 | Enter and post timesheets, labor adjustments, and any expenses. |
|
| 2 | Run the Missing Billing Terms List report. |
: Click on the Actions bar. |
| 3 | Establish billing terms for any project that you want to bill that appears on the Missing Billing Terms List report. | |
| 4 | Review the Unbilled Detail and Aging report and project reports. |
|
| 5 | Run draft bills or pre-bills through Batch Billing. | |
| 6 | Project manager reviews reports and draft invoices. | N/A |
| 7 | Update fee terms for fee jobs. |
|
| 8 | Transfer, hold, view, bill, write off, modify, or insert data for the project. | : Click the Labor, Expenses, and Units tabs |
| 9 | If you use the Invoice Approval feature, approve or reject invoices. |
|
| 10 | Process and accept final invoices. |
|
| 11 | Review the Invoice Transaction List. Reviewing transaction information prior to posting significantly reduces the chances of posting inaccurate data. | : Click Print on the Actions bar. |
| 12 | Post the invoice file created. | |
| 13 | Print or email final invoices to clients. |
|
| 14 | Reprint, preview, or email invoices at a future date. |
|