Update Plan With Planned Hours When Absence Request Approved
You can specify that planned hours on a plan be automatically updated to reflect approved absence requests.
To ensure that employee availability is up-to-date when you are planning projects, the planned hours on an absence-related plan are updated automatically to reflect approved absence requests when Vantagepoint is configured to allow it.
When the absence request is approved, either automatically upon submitting the request or in the Approval Center, a new assignment row is added to the plan for the employee, if necessary, and the assignment row's dates are adjusted. Then the planned hours for the approved absence request days are added to the plan.
The labor code identified on the associated time category is only used to update the plan if the WBS branch involved is already using labor codes.
If You Use the "Absence Request Automation: Timesheet & Project Plan Updates" Package
If you are already using the custom package "Absence Request Automation: Timesheet & Project Plan Updates," avoid using the custom package and this feature at the same time so that planned hours are not doubled on the absence-related plan.
Configuring the Approval Workflow
Absence approvals are processed based on the approval workflow that you set up and configure specifically for absence requests.
The approval workflow identifies:
- Steps in the approval process for absence requests.
- Accrual codes to use to update planned hours.
- Time categories that represent absences (time off).
| Goal | Location |
|---|---|
| Create and configure approval workflows for absence requests | In the desktop application, |
| Set up the absence accrual code and link it to the approval workflow | In the browser application, |
| Set up a time category that represents the absence time off and link it to the absence accrual code | In the browser application, |
Deleting Previously Requested Absences
If an employee later removes an approved absence request, the absence-related plan is automatically updated to reflect the deletion. Deleting the absence request removes the associated planned hours for the absence dates, but only down to zero hours per day in the case where the day's planned hours were changed or moved to another day.