Deltek Vantagepoint Help

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Purchase Order Form

Use the Purchase Order Form report to view and print draft purchase orders and change orders and reprint final-printed purchase orders and change orders to send to vendors.

You specify how your purchase orders are formatted and what text is included in them. You choose the type of purchase order to print: standard, service, blanket, or all. You can select a group of purchase orders to print based on vendor, buyer, and purchase order number.

The Purchase Order Form report in Reporting lets you print one or more purchase orders at a time. In the Purchase Order application, you can also final print a purchase order.

Purchasing Templates

You can assign a purchase order template, created in the Purchase Template Editor form (Purchasing > Purchase Template Editor) from the Vantagepoint desktop application, to the following:

  • A buyer, on the Buyer tab of the Purchasing & Inventory Company Settings form (Settings > Purchasing & Inventory > Company) in the Vantagepoint desktop application
  • A vendor, on the Vendor tab of the Firms hub in the Vantagepoint browser application

By default, Vantagepoint does the following to select a template when it generates a Purchase Order Form:

  1. Vantagepoint uses the buyer's template, if one is assigned.
  2. If no template is assigned to the buyer, Vantagepoint uses the vendor's template, if one is assigned.
  3. If no template is assigned to the vendor, Vantagepoint uses the default template.

Vantagepoint then applies the formatting settings from the applicable template when it generates the form.

On the Options tab of the Purchase Order Form, you can use the Override Purchase Order Template option to override the default templates.

Purchasing Templates and Signature Files

In the Vantagepoint desktop application, if the purchase template used for the Purchase Order Form has an electronic signature file (an image file), and Display Signature on Purchase Footer is selected on the Signature tab of the Purchase Template Editor form, the electronic signature displays on the Signature line of the purchase order.

International Address Formats on Reports

In the Vantagepoint desktop application, if you set up address formats on the Code Table Maintenance form in Settings for countries other than the United States, this report uses those international address formats when appropriate.

Multiple Companies

If you use multiple companies, this report displays data only for the active company.