Deltek Vantagepoint Help

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Paying Corpay for an Accepted Vendor Payment Run

After Corpay pays vendors in a vendor payment run, they charge your regular bank account (an ACH withdrawal) for the total amount of the vendor payment run.

The charge to your bank usually occurs overnight after the day that the payment run is accepted. You see the charge to your bank account within approximately two business days.

If you send Corpay a vendor payment file close to 5 PM Pacific Time, which is their cut-off time for processing transactions, it is possible that they will process only part of the vendor payment run that day and finish processing the remainder on the next day. In this scenario, you could see a withdrawal from your bank account for the total of the vendor payments processed one day and another withdrawal for the total of the vendor payments processed the next day.

In Vantagepoint, you enter a manual cash disbursement transaction to record the ACH withdrawal from your bank account made by Corpay for a vendor payment run. You may need to enter one or multiple cash disbursements for a vendor payment run, based on whether or not Corpay split the payment processing over multiple days.

When you process the cash disbursement in Transaction Center > Transaction Entry > Cash Disbursements, enter the following on the Cash Disbursements form:

  1. In the Bank field, enter your regular bank account that Corpay charged for the vendor payment run.
  2. In the Project Information grid, add a detail line for payment:
    • In the Amount field, enter the total amount of the vendor payment run that Corpay charged your regular bank account.
    • In the Account field, enter the Corpay Suspense asset account that you set up for the Corpay Payment bank used for the vendor payment run in Vantagepoint.

The Cash Disbursement entry:

  • Debits the Corpay Suspense account.
  • Credits the account for your regular bank account.

The debit to the Corpay Suspense account offsets the credit made to the Corpay Suspense account when you used the Corpay Payment bank for processing the vendor payment run in Vantagepoint.