Cash Management Settings
In Cash Management Settings, you set up your firm's bank codes, tax codes, accounts payable transactions, and credit cards.
Video: See related video below
Options
Use the Options form to set up the use of credit cards and tax auditing for Cash Management.
Banks
Use the Banks form to set up bank codes, electronic funds transfers, and formats for export text files.
Tax Codes
Use the Tax Codes form to set up information related to taxes, input and output accounts, debit and credit postings, and tax reports. Vantagepoint uses this information to apply taxes to intercompany transactions. For each tax code that you use for intercompany transactions, you indicate whether or not it applies to labor, expense, or balance sheet transactions.
If your firm uses multiple companies, you can share employees among companies while you maintain accounting for both labor and expense charges associated with shared work efforts. The Intercompany Billing configuration is an enterprise-wide application. You set it up for all companies. For more information, see Intercompany Billing Settings Overview.
Accounts Payable
Use the Accounts Payable form to specify how Vantagepoint processes accounts payable vouchers and to enable AP Invoice Approvals. You can establish system-wide accounts payable settings for all companies in your firm. In addition to system-wide accounts payable options, there are other company-wide accounts payable options that you need to set up for each of your companies.
- Voucher options: Use these options to select warning messages for duplicate invoices, to specify whether or not a voucher number is required during data entry, whether or not to display leading zeros in voucher numbers, and the use of expense codes for Accounts Payable data entry.
- Vendor types: Use these options to identify and group vendors so you can associate liability codes with vendor types, which automate transaction postings for vouchers. You can sort and select vendors by type on reports. You can select vendors by type in Accounts Payable Payment Processing. To close out (consolidate) vendor type data into one vendor type, use the Vendor Code Key Conversions utility. You can either consolidate data between two existing vendor types, or you can set up a new vendor type in which to close out vendor types no longer in use.
- Expense code setup: Use this optional feature to make accounts payable voucher and accounts payable disbursement entry more efficient by prefilling the expense account based on the vendor and project that you enter. To access expense code setup, see , in the desktop application.
Credit Cards
Use the Credit Card form to set up the ability to import credit card charges from your bank into Vantagepoint, define vendor invoices as paid by credit cards, and reconcile charges from expense reports and AP disbursements.
Cash Flow Statement
Use the Cash Flow Statement form to define section and subsection headings and map the accounts associated with each subsection. These accounts determine the amount that displays for each line item on the Cash Flow Statement.
Video
Title | Description |
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Learn how to set up Cash Management so that your firm can use features related to banks and taxes. |
- Related Topics:
- Options Settings
Use Options in Cash Management Settings to enable the use of credit cards and tax auditing and to specify default tax codes and tax regions. - Banks Settings
Bank codes represent the bank accounts that you use when you enter cash-related transactions such as cash receipts, cash disbursements, and accounts payable payments. - Initial Setup for Different Types of Vendor Payments
Before you can process different payment types in Vendor Payments, you must specify settings for the specific payment type, such as ACH (NACHA) electronic funds transfer (EFT), printed check, or direct debit. - Tax Codes Settings
Use Tax Codes in Cash Management Settings to specify settings related to taxes and intercompany transactions. - Accounts Payable Settings
Use Accounts Payable settings to set up company-wide accounts payable features, including default payment terms, liability codes, vendor types, and discount codes. - Credit Cards Settings
You configure the Credit Cards feature in Cash Management Settings. - Cash Flow Statement Settings
Before you can generate a Cash Flow Statement, you must establish section headings, define subsections, and map accounts to subsections using the Cash Flow Statement settings form. - Expense Codes Settings
Use these optional settings to configure predefined AP expense codes that can be used in creating accounts payable vouchers and accounts payable disbursements more efficiently. - Expense Code Override Tables
Expense code override tables are exception tables that enable you to assign bill by default settings for specific expense codes for a project.