Contents of the Account Balances Form

Use the fields and options on the form to enter the historical data for accounts.

Header Information

Field	Description
Find organization	At the top of the Account Balances form in the Utilities application, enter a partial or complete name or number in the Find organization lookup field to find and select an existing organization for which you want to review or edit its general ledger account balances. You must have access to the appropriate security role to access organizations. Your current record selection will be preserved if you switch to another application and then return to this form. For information about creating and using searches, see the Search Vantagepoint help topics.
Search Navigation Controls	The Search Navigation Controls display to the right of the Find lookup field at the top of most Vantagepoint hub and application forms. Use these controls and their related components to quickly locate a saved search, create ad hoc or new searches, page through records, and find and select multiple hub records. On the Saved Search control (), click to display the Saved Searches (left) pane and Record Selection (right) pane. Most search types include standard, personal (My Searches), shared, and complex searches, as well as an ad hoc search Selection. Available search types vary, depending on the active hub or application form. For more information about Search Navigation Controls, see Search Quick Reference, Components of a Search, and Use Search Navigation Controls to Filter Records.
Saved Searches list	To filter the list of organizations, select one of the following search types: Quick Find: Use this field to locate a specific search or group of searches in a long list of searches. Enter one or more characters in this field and then pause to allow time for the results set to refresh. The records returned for the search are listed in the Records Selection pane. Selection: If available, this ad hoc search appears in the Saved Search control and also in the Saved Searches list. This type of search is based on an existing search in the Saved Searches list and, typically, comprises a portion of all the available hub or application records that were included in the saved search. Use this type of search to quickly view a specific subset of records for a standard search. Only one ad hoc Selection is available at any given time and will remain unchanged until you either update it or create an ad hoc search. For more information, see Select Hub Records for an Ad Hoc Search and Edit an Ad Hoc Search Selection. Click Active to select from a list of all active records. Click All to select from a list of all records (both active and inactive). Click Mine select from a list of active records to which you have access. Click Legacy Searches: to display a list of account balances based on a search from previous versions of the application or from legacy systems. Although you cannot modify a legacy search, you can build a new search based on a legacy search. Click the icon to display the Edit Search dialog box. Click Delete and Start Over to build a new search based on the legacy search. Click My Searches : to display a list of account balances based on your personal search. Click the icon to display the Edit Search dialog box. You can then update your personal search for future use. Shared Searches: to display a list of account balances based on a search shared with other team members and roles. Click the icon to display the Edit Search dialog box. You can then update the shared search for future use. + New Search: Select this link to create a new search for account balances records. Use both basic and advanced search features on the New Search dialog box to refine search criteria.
x of x	Use these arrow icons to scroll through the records in the search results and display a different record on the form. The numbers indicate which record you are viewing out of the total number of records in the search results.
Organization	Enter the organization for which to enter historical data. If you do not have access to organizations, you may enter account balances directly into the Account Balances grid.
Functional Currency Code	If you use multiple currencies, this is the 3-digit ISO code assigned to the functional currency. The functional currency is the currency of the primary economic environment in which a company operates. Normally, this is the currency in which cash is generated and expended by the company. For example, a company located in France would normally use the euro as its functional or "home" currency. Amounts on General Ledger reports display using your company's functional currency.

Account Balances Grid Fields

Field	Description
Account Name	Enter or select the account for which to enter historical account balances. If you want to enter only total reimbursable or direct expenses, you must create historical expense accounts, such as the following: 599.00 for historical reimbursables 699.00 for historical direct expenses 799.00 for historical indirect expenses Expenses in Vantagepoint are usually recognized on an accrual basis. If you are performing cost accounting on a cash basis, check with your accountant to determine if you can perform cost accounting on an accrual basis. If you can, you should submit historical consultant expenses on an accrual basis.
Period	Enter the period for the account, or select from the following in the drop-down menu: Prior to current year Current Year. If you select this option, then the entry will be included in year to date reports but not period-based reports. You may want to use this option for history entries where you do not want the entry to affect the balance of any period. When you enter a period, the number that you enter is automatically added to the drop-down list for easy retrieval.
Accrual Debit	Enter the historical accrual debit amount.
Accrual Credit	Enter the historical accrual credit amount.
Cash Debit	Enter the historical cash debit amount.
Cash Credit	Enter the historical cash credit amount.
Account Currency	If you use multiple currencies, this field displays the 3-digit International Organization for Standardization (ISO) currency code assigned to the account (on Settings > Accounting > Units) .
Account Currency Debit	If you use multiple currencies, this field displays the historical debit amount, in the currency assigned to the account.
Account Currency Credit	If you use multiple currencies, this field displays the historical credit amount, in the currency assigned to the account.
Due To/From Company	This field is available if you use multiple companies and you select an account that is used for intercompany transactions. If the amount that you enter represents transactions involving the active company and another company in the enterprise, select that other company in this field. The drop-down list includes all companies to which your security role has access, other than the active company.
	The vertical ellipsis provides a set of row tools, or options, for working with grid records in a hub. At the end of each row, click , and select Copy to copy all information associated with a specific record. The copy of that record appears on the next row below. Select Delete to remove the record from the grid. Other options may be available depending upon the type of record listed in the grid.