Contents of the Voucher Details Dialog Box

Use the fields and options to view and modify voucher information.

Fields

Field	Description
Dialog box title	This displays the name and number of the vendor, as well as the number that was assigned to the voucher during posting.
Invoice Number	This field displays the invoice number or description.
Invoice Date	The field displays the date on which the invoice was created.
Liability Code	This field displays the liability code that was entered in Settings > Cash Management > Accounts Payable. AP liability codes control the general ledger account and, if applicable, the organization to which a voucher transaction is implicitly posted.
Payment Type	If the voucher is not yet paid, you can select one of the following: Date: Select this option to specify a date for payment. In the adjacent field, specify the date. Hold: Vantagepoint "holds" the voucher from payment. After you know the date on which you want to process a held voucher, you must change the payment terms. Next: Vantagepoint includes the transaction in the payment run that occurs immediately after the posting of the voucher. PWP (Pay When Paid): Vantagepoint schedules the voucher for payment in the next normal payment run after the client has paid the invoice that includes the voucher expense. To determine whether an invoice is fully paid, Vantagepoint recognizes payments that are entered as a receipt at the WBS level specified in Project Level To Determine Paid Status on the Options tab in Settings > Cash Management > Accounts Payable. If you use Billing, this procedure is monitored. When you receive payment in full for the invoice, Vantagepoint modifies the status of the PWP voucher to Paid and processes a payment for the voucher in the next payment run. If you do not use Billing, you must enter the invoice number.
Payment Date	If a voucher is paid, this field displays the payment date of the voucher.
Payment Currency	If the voucher is paid, this field displays the payment currency used for the payment. If the voucher is not yet paid, you can change the payment currency in this field. If a voucher was paid by credit card in AP Disbursement Transaction Entry, this field displays the currency of the credit card.
Bank Code	If the voucher is paid, this field displays the bank code that was used for the payment. If the voucher is not yet paid, you can select a different bank code to use when you pay this line item in the voucher. Bank codes control the general ledger account to which a cash transaction is implicitly posted. It is possible to have more than one cash-related account in the General Ledger. You must set up a bank code for each account. If a voucher was paid by credit card in AP Disbursement Transaction Entry, the Credit Card field displays instead of the Bank Code field.
Credit Card	This field displays instead of the Bank Code field if the voucher was paid by credit card in Disbursement Transaction Entry. This field displays the code of the secondary credit card that was entered to pay the AP disbursement.
Bank Currency	This field displays the currency code of the bank account for the AP voucher. This field is blank if the voucher was paid with a credit card in AP Disbursement Transaction Entry instead of a bank payment.
Discount Percent	This field displays the discount percentage specified on the Vendor tab of the Firms hub.
Contact	This field displays the name of your contact. Click the hyperlink to display key information for the contact.
Address	This field displays the vendor's usual address.
Address Description	If a voucher is paid, this field displays the address description that was used when the voucher was paid. If this voucher has not been paid yet, you can select a different address description to use for the vendor when you pay the voucher line.

Voucher Line Items Grid

Field	Description
Line	This field displays the item's line number on the voucher.
Project	This field displays the project that was associated with the voucher when the voucher transaction was made.
Phase	This field displays the project's phase that was associated with the voucher when the voucher transaction was made.
Task	This field displays the project's task that associated with the voucher when the voucher transaction was made.
Account	This field displays the account number that was associated with this voucher when the voucher transaction was made. If the voucher's project is a regular project, this account is either a reimbursable or direct account. If the voucher's project is an overhead project, this is an indirect account.
Description	This field displays the original description for the line item.
Amount	This field displays the amount charged to the project, task, and account combination for this line item. The amount displays in the voucher’s payment currency.
Balance	This field displays the amount that remains due to the vendor for the line item. The amount displays in the voucher’s payment currency.
Payments	If the voucher is paid either fully or in part, this field displays the amount of payments that were made.
Billed Invoice	If you bill the expense to a client, this column displays the number of the invoice that has the expense. If your enterprise uses leading zeros in invoice numbers but you do not want to display the zeros on the report, set the Display Invoice Leading Zeros option to No on the Options tab of the Accounts Payable form (Settings > Cash Management > Accounts Payable).
Status	This field displays the voucher's paid status.
Billed Project	If the expense is billable to a client, this column displays the project number that is charged. Usually this is the project for which data displays in the Project column.
Billed Phase	If the expense is billable to a client, this column displays the phase number that is charged. Usually this is the phase for which data displays in the Phase column.
Billed Task	If you bill the expense to a client, this column displays the number of the task that is charged. Usually this is the task for which data displays in the Task column.
Document	If displays in this field for a voucher line item, click the icon to display a list of supporting documents associated with that item on the Supporting Document dialog box. From that dialog box, you can then display any of the documents. (If you position the mouse pointer over , the file names of the associated supporting documents display in a tooltip.) If displays in this field, no supporting documents are associated with the line item. Click this icon to open the Supporting Document dialog box, where you can upload and associate documents with voucher line items. For transfers, any supporting documents associated with line items prior to the transfer remain linked to the positive entries after the transfer. The negative entries for the transfer have no associated supporting documents.
Purchase Order Number	This field displays if you have the Purchasing application activated. If a voucher was created from a purchase order, the associated purchase order displays in this field. If you select the Enable Selected Purchasing Applications in the Web Application option in Settings > General > Modules, click the link to open the purchasing record in the browser application.

Buttons

Field	Description
Payments	Click this button to display the Payments dialog box.
Payment Summary	Click this button to display the Payment Summary dialog box.
View AP Invoice Approval	This button displays if Enable Approval Workflow for AP Invoice is set to Yes on the Options tab of Settings > Cash Management > Accounts Payable. If you use multiple companies, AP invoice approvals must be enabled for the active company that you are working in. This button is enabled only if the AP voucher was generated from a final approved AP invoice. Click this button to open a dialog box that displays the AP invoice approval record from which the AP voucher was generated. This allows you to see the complete approval history and detail for the AP invoice on the AP Invoice Approvals form. You can view the information, but not change it. After an AP invoice is final approved and an AP voucher is created for it, if you change the invoice date or invoice number on the voucher in the Transaction Entry or Create Voucher from PO applications, the AP Invoice Approval button on the Voucher Details dialog box is not enabled. Vantagepoint cannot make the link between the AP invoice and the AP voucher when you change this information after the AP invoice is final approved.