Change the Number of an Employee Record

To change an existing employee number, use the Key Conversions utility for employees. Changing the employee number in this utility updates the employee record in the Employees hub, as well as any associated details and transactions.

Warning: If your company uses an on-premises deployment of Vantagepoint, Deltek strongly recommends that you create a backup copy of your database before running the utility. There is no way to undo this process without a backup database.

If your company has an on-premises deployment of Vantagepoint, your company manages your database backup. If your company has a cloud-based deployment of Vantagepoint, coordinate with Deltek about your database backup.

To change the employee number of an employee record:

1. In the Navigation pane, select Utilities > Key Conversions > Employees.
2. On the Change Number tab of the Employees form, click + Add Employee below the grid.
3. In the Existing Employee Number column in the new row, enter or select the existing employee number.
4. In the New Employee Number column, enter the new employee number.
5. To change other employee numbers, repeat steps 3 and 4.
6. Select one of the following actions:
   • To make the change immediately, click Run.
   • To schedule the change process to run at a later time, click Schedule and complete the fields on the Schedule dialog box. The change takes effect after the process is completed.
   Other applications, and any transactions that reference the affected records, are updated automatically.