Combine Employee Records

To combine existing employee records, use the Key Conversion utility for employees.

Warning: If your company uses an on-premises deployment of Vantagepoint, Deltek strongly recommends that you create a backup copy of your database before running the utility. There is no way to undo this process without a backup database.

If your company has an on-premises deployment of Vantagepoint, your company manages your database backup. If your company has a cloud-based deployment of Vantagepoint, coordinate with Deltek about your database backup.

To combine employee records:

1. In the Navigation pane, select Utilities > Key Conversions > Employees.
2. On the Combine Records tab of the Employees form, click + Add Employee below the grid.
3. In the Existing Employee Number column in the new row, enter or select the existing employee.
4. In the New Employee Number column, enter or select the new employee to combine with the existing one.
5. To specify other employee records to combine, repeat steps 3 and 4.
6. Select one of the following actions:
   • To run the conversion now, click Run.
   • To schedule the conversion to run at a later time, or on a recurring basis, click Schedule and complete the fields on the Schedule dialog box. The conversion takes effect after the process is completed.
   Other applications that use the affected records are updated automatically.