Billing Invoice Payments Received and QuickBooks Integration

When you use the integration between Vantagepoint and QuickBooks Online, you enter billing invoices in Vantagepoint and enter the payments received for them in QuickBooks Online.

The payments received are added to Vantagepoint and posted as cash receipts.

Cash receipts posted in Vantagepoint for billing invoices are not added to QuickBooks Online.

Deleting and Undoing Billing Invoice Payments Received

Deleting transactions in QuickBooks Online and undoing postings in Vantagepoint are not supported, meaning that the deletion or undoing in one product does not get applied in the other product.

To delete a cash receipt for a billing invoice in both QuickBooks Online and Vantagepoint, complete both of the following:

• In QuickBooks Online, delete the payment received. The matching cash receipt in Vantagepoint is not deleted.
• In Vantagepoint, undo the posting for the matching cash receipt in Utilities > Transactions > Undo Posting. This does not affect the invoice payment received in QuickBooks Online.

To delete a payment for a vendor bill/AP voucher in both QuickBooks Online and Vantagepoint, complete both of the following:

• In QuickBooks Online, delete the payment received. The matching payment in Vantagepoint is not deleted.
• In Vantagepoint, reverse the matching AP voucher by entering a negative voucher amount in Transaction Center > Transaction Entry > AP Vouchers. The negative-amount AP voucher is not added to QuickBooks Online.

cash receipt

for a

billing invoice

vendor bill/AP Voucher

in both QuickBooks Online and Vantagepoint:

Entering Billing Invoice Payments Received in QuickBooks Online

The table below identifies where you enter the payments received for billing invoices in QuickBooks Online and important considerations.

Action	Where You Perform the Action n
Enter payments received for billing invoices	In QuickBooks Online, enter payments received for billing invoices in Sales. Cash receipts for the payments are created and posted in Vantagepoint. The payments are applied to invoices in Vantagepoint. In Vantagepoint: View the payment status for invoices for each customer (client-type firm) in Hubs > Firms > AR Review. For more information, see View Invoice Detail in AR Review. View the payment status for invoices by project in Hubs > Projects > Invoices. For more information, see Invoices Tab in the Projects Hub. View the billing history for each project in the AR Ledger in My Stuff > Reporting (an Accounts Receivable type report on the Reports tab). For more information, see AR Ledger Report. Partial Payments For invoices that are partially paid in QuickBooks Online, the partial amounts received are applied to the invoices in Vantagepoint. You see the payment changes in AR Review, in the Projects hub, and on the AR Ledger report. The status of the invoice that you see in AR Review in Vantagepoint remains as Unpaid until it is fully paid. Overpayments In QuickBooks Online, invoice overpayments create negative AR amounts that can be applied in the future. These are updated in Vantagepoint and added as negative AR applied to the project (and not the invoice).
Correct invoice payments received	In QuickBooks Online, when you edit payments received in Sales, the edits are added to Vantagepoint. You see the payment changes in AR Review, in the Projects hub, and on the AR Ledger report.
View and generate reports in QuickBooks Online and Vantagepoint	View and generate accounts receivable reports and statements and project-related reports in QuickBooks Online or Vantagepoint My Stuff > Reporting.