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AP Voucher (Vendor Bill) Payments and QuickBooks Integration

When you use the integration between Vantagepoint and QuickBooks Online, you pay vendor bills for AP vouchers in QuickBooks Online.

The AP vouchers that you enter in Vantagepoint are added as vendor bills to pay in QuickBooks Online.

The payments that you make for the vendor bills in QuickBooks Online are posted in Vantagepoint as vendor payments and the AP vouchers are marked as paid.

Deleting and Undoing AP Voucher (Vendor Bill) Payments

Deleting transactions in QuickBooks Online and undoing postings in Vantagepoint are not supported, meaning that the deletion or undoing in one product does not get applied in the other product.

To delete an AP voucher (vendor bill) payment in both QuickBooks Online and Vantagepoint, complete both of the following:

  • In QuickBooks Online, delete the payment. (The matching vendor payment in Vantagepoint is not deleted.)
  • In Vantagepoint, undo the posting for the matching vendor payment in Utilities > Transactions > Undo Posting. (This does not affect the matching vendor bill payment in QuickBooks Online.)

Paying Vendor Bills for AP Vouchers in QuickBooks Online

The table below identifies where you enter payments for vendor bills for AP vouchers in QuickBooks Online and includes important considerations.

Action Where You Perform the Action
Pay vendor bills for the AP vouchers

In QuickBooks Online, pay vendor bills for AP vouchers in Expenses > Expenses > Pay Bills or Expenses > Vendors > Make Payment.

Warning: In the Account Details section of the bill in QuickBooks Online, do not select the QB Billable or Tax checkbox. Doing so will double the revenue associated with that expense because the revenue is brought into QuickBooks Online when billing invoices entered in Vantagepoint are updated in QuickBooks Online.

Make the payment for vendor bills with a credit card, check, or QuickBooks online payment tool.

The vendor bill payments from QuickBooks Online are added to Vantagepoint. You see them in Hubs > Firms > Voucher Review and Cash Management > Payment Review.

Partial Payments

Partial payments made to  vendor  bills for AP vouchers in QuickBooks Online are added in Vantagepoint. You see the payment changes in Voucher Review and Payment Review. The status of the AP voucher in Vantagepoint  remains as Unpaid until it is fully paid.

For more information about Voucher Review and Payment Review, see:

Edit payments for vendor bills

In QuickBooks Online, when you edit payments for vendor bills, the edits are applied in Vantagepoint. You see the payment changes in Voucher Review in the Firms hub and Payment Review in Cash Management.