Projects Hub Applications
The Projects hub provides a suite of project management applications to help you set up, plan, budget, and monitor the progress of your projects.
| Application | Description |
|---|---|
| Projects | Use Projects to enter, view, and maintain core management and accounting data for your projects. This application is the central repository for most of the basic information for a project, including client information, project managers and other key employees, a broad set of accounting options and data, vendors and consultants, major milestones, past and upcoming project meetings and other activities, and much more. |
| Estimates | Use Estimates to enter service estimate information for labor, expenses, consultants, and units for a project you are pursuing or for a newly won project. (This application is only available if the CRM, CRM Plus, or Resource Planning module is activated.) |
| Contract Management | Use Contract Management to enter and manage both the negotiated contract amounts for a project and the compensation amounts that you expect to receive for executing that project. You can also specify how you want to allocate the receipt of estimated fee amounts over time on Project Forecast reports.
Contract Management helps you coordinate the contract process, keep everyone up to date on its current status, and ensure that the compensation amounts that will be billed and received as you execute the project are in sync with the amounts spelled out in the contract. |
| Revenue Forecast | Use Revenue Forecast to enter estimate-to-complete (ETC) revenue in summary or across calendar periods at any level of the project structure, for regular projects. You can then compare planned and ETC revenue against your contract, job-to-date (JTD) earned revenue, contract backlog, estimated, or weighted fees to ensure that you allocate revenue properly across the remaining future periods. (This application is only available if the Resource Planning module is activated.) |
| Plan | Use Plan to enter, review, and maintain planned hours and amounts for project labor, expenses, and consultants. On the Contract tab, you can view a detailed analysis of the contract information for the current project. On the Schedule tab, you can view and edit the start and finish dates for the work breakdown structure (WBS) elements for the project in a Gantt chart format.
If you have the Resource Planning module, you can create dependency relationships between WBS elements on a project plan and ultimately build your project's critical path. Establishing dependencies and a critical path on a project plan empowers a project manager to quickly understand and adjust for project schedule changes and risks. Schedule dates are also streamlined so that when dates change on one level, all of the dependent levels are automatically updated, not just the parent/child relationship. |
| Budget | Use Budget to enter and review labor, expense, and consultant budgets for your projects. Hours and amounts entered on the Budget form display on the Budget Worksheet report and on many other project-related reports, including the Project Progress, Project Detail, and Project Summary reports.
You can set up budgets for individual labor codes and expense accounts at both cost and billing rates. You can also update percents complete, ETC hours and amounts, and estimate-at-completion (EAC) hours and amounts. And you can compare your budget entries to expected compensation amounts, as well as to actual JTD posted hours and amounts. |
| Billing Terms | Use Billing Terms to specify how Vantagepoint should bill for labor, expenses, consultant expenses, fees, retainage, and units for a project. If your project has multiple WBS levels, you have the option to set up separate billing terms for lower-level WBS elements (for individual phases, for example). |
| Invoices | Use Invoices to review a summary of accounts receivable information and information about individual invoices for a project. You can also enter AR comments for the invoices or the billing client, and if you are responsible for approving draft invoices, you can approve or reject invoices here, rather than switching to the Draft Invoice Approvals application. |
| Draft Invoice Approvals | If the billing invoice approval feature is enabled for your company and you are responsible for approving invoices for billing, use Draft Invoice Approvals to review submitted invoices, make changes to them, and approve or reject them. |
| Dashboard | Use Dashboard to display a set of charts and tables called dashparts. These graphical representations of project data enable you to assess performance and identify problems quickly. |
| Project Review | Use Project Review to display an overview of a project's performance from within the Projects hub. You do not need to leave the hub and generate a report to get a comprehensive overview of project performance. You can compare actual job-to-date hours and amounts to budget, to plan, or to expected compensation, and you can do that for the project as a whole or for any lower-level work breakdown structure element. You may also be able to view amounts at billing rates or at cost or burdened rates. |
| Projects PIM | If your enterprise has Deltek Project Information Management (PIM) and has set up the Vantagepoint integration with PIM to include the Projects hub, use Projects PIM to access PIM project information and related documents. |