Contents of the Activity Dialog Box from Reminders
Use this dialog box to enter or update activity information.
Contents
This dialog box may contain a Files and Links tab where you can upload, view, and store files that are related to the activity record. You can also add URLs, email addresses, and links to files and graphics. See the Add Files and Links to a Record online help topic in Hubs Basics for more information.
The main fields on this dialog box provide an overview of the activity's details. To access the activity's detailed information or to edit the activity, click
icon next to any one of the fields. This opens an associated field, lookup, or dialog box and allows you to enter or edit details as needed. For example, click
next to the
When field to open the When dialog box where you can enter or change the activity's start and end dates, reminders, classifications, and so on.
Alternatively, you can click the menu option to edit the activity's details.
When
This set of field information contains information about an activity's start and end dates, reminders, recurrence patterns, whether or not the activity is an all day event and if it is private, and how the activity should be shown (Busy, Tentative, or Free) in Calendar.
| Field | Description |
|---|---|
| Subject | Enter a brief description of the activity or select a subject from the drop-down list. Typically, this is a short descriptive statement, such as Initial Consultation or Follow-up Visit. Your system administrator defines the activity subject values using the Activity Subject Code Table in Settings. |
| Start Date | Select the start date and start time for the activity. |
| End Date | Select the end date and end time for the activity. |
| Reminder | If you want to receive a reminder at a specific time prior to the start of the activity, select this option and specify the timeframe. You can choose to receive email activity reminders, pop-up activity reminders, both, or no reminders. You can change the way that you receive activity reminders at any time. To do so, click
My Preferences on the toolbar and then, on the General tab of the Preferences dialog box, use the
Remind Me About Activities option to specify the type of reminders that you want to receive.
|
| All Day Event | Select this option if the activity will last for an entire day. When you select this option, the activity start time displays as 8:00 AM and the activity end time displays as 5:00 PM. You can change these times. |
| Private | Select this option to classify the activity as private. Details for a private activity can be viewed only by the attendees of the activity. If you are an attendee of a private meeting, the actual subject line displays on the Activity dialog box and you can open the activity and edit it based on your calendar access rights. |
| Repeats | If the activity is recurring, specify the type of recurrence as well as the end date for the recurrence:
|
| Show Time As | Select an option that indicates how participants' time is classified, such as Busy or Tentative, on their calendar for the duration of the activity. |
| Location | Enter the location where the activity will occur. |
| Type | Select a descriptive type for the activity, such as
Meeting or Teleconference. The type of the activity determines whether it displays in the calendar.
To define activity type options, use the Activity Type List in . See your system administrator for information about adding values to this list. |
| Priority | Select a priority ranking that indicates the relative importance of individual activities: High, Medium, or Low. |
| Notes | Enter any notes related to the activity. You can use the text editor to enter text directly in this field. After a note is entered and saved, a
 displays in the grid row to indicate that a note exists for the activity. If no notes are entered, a
 displays instead. Click the icon in the grid row to open the Notes dialog box and enter details.
|
Stakeholders
Use the Stakeholders fields to assign the attendees and firms that are related to the activity. Stakeholder refers to any person or business entity that is involved in an activity. Stakeholders can include your company's employees as well as external contacts, clients, vendors, and their associated firms.
| Field | Description |
|---|---|
| Attendees | The Attendees grid lists all the attendees and their associated firms who are scheduled to participate in the activity. Attendees include both contacts and employees. Click
+ Add Attendee to specify the attendees to assign to this activity. As a rule, the first contact you add to the attendees list is the primary contact; however, you can change the primary designation at any time. By default, the person who creates the activity is the Owner. You can also change the owner to a different employee if you wish. Click the
 arrow and select
Make Primary or
Make Owner to change the status as needed.
|
| Firms | A firm is any type of business or entity external to your company, including clients, vendors, government agencies, trade associations, and competitors. Click
+ Add Firm to specify the firms to assign to this activity. If this is the primary firm associated with the activity, click the
arrow and select
Primary. If the status changes and the firm is no longer primary, you can click the arrow and remove the primary status or select another firm as the primary. Only one firm can be designated as primary.
|
Associations
Use the Associations fields to select project and marketing campaign hub records that you want to associate with the activity. If your administrator has created user-defined hubs with activities, then lookups for those hubs also appear in this section.
| Field | Description |
|---|---|
| Project | Click the
arrow and select the project that is associated with the activity. You can enter part of the project name or number to quickly find it in the list. Click the blue, underlined name to display the info bubble that contains information about the project.
|
| Marketing Campaign | Click the
arrow and select the marketing campaign that is associated with the activity. You can enter part of the name or number to quickly find it in the list. Click the blue, underlined name to display the info bubble that contains information about the marketing campaign.
|
| User-Defined Hubs | Your administrator may have created one or more user-defined hubs to track information that could not be tracked in a standard hub. Click the + Add link to add a user defined hub record to an activity. |