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Define the Contents of the Corpay Vendor Payment File

For the Corpay Payment bank in Vantagepoint, you define the contents and formatting for the payment file (a .txt file) that Corpay requires each time you process a vendor payment run for them to pay.

This is the bank that is not a real bank. It is used only for processing Corpay vendor payments in the Vendor Payments application. It is not the bank account that Corpay will charge to receive payment from you for vendor payment runs. For more information, see Set Up a Bank for Processing Corpay Vendor Payments.

Complete these steps to have Vantagepoint automatically define the contents and formatting for the .txt file for the Corpay Payment bank. The Vantagepoint fields included in the .txt file and the formatting for the file are automatically updated on the User Defined File Format tab in Settings > Cash Management > Banks for the Corpay Payment bank.

Prerequisites: The Corpay Payment bank must have the following settings entered on the Options tab of the Banks form in Settings > Cash Management > Banks:

  • Currency is set to USD.
  • Export to Text Format is set to User Defined.

To automatically define the contents of the .txt file that Corpay requires for vendor payment processing:

  1. In the Navigation pane, select Utilities > Integrations > Corpay.
  2. On the Corpay form, click Actions > Update Bank.
    The Update Bank action displays if your security role has access to Settings > Cash Management > Banks.
  3. On the Update Bank Action dialog box, click Yes.
  4. On the Select Bank dialog box, select the Corpay Payment bank that you set up for Corpay payment processing.

    This is the bank that is not a real bank. It is used only for processing Corpay vendor payments.

    Do not select your regular bank account that Corpay withdraws money from to receive payment from you for vendor payment runs.

  5. Click Update.
    • The updating occurs on the User Defined File Format tab in Settings > Cash Management > Banks for the Corpay Payment bank. It occurs without opening Settings > Cash Management > Banks.
    • Existing data in all of the grids on the User Defined File Format tab is removed.
    • The Vantagepoint fields and formatting for the .txt file are added to the Vendor grid on the tab.
    • After the updating completes, you receive a message to let you know the process was successful.
  6. To see the rows added to the Vendor grid on the User Defined File Format tab for the bank:
    1. In the Navigation pane, select Settings > Cash Management > Banks.
    2. On the Banks form, select the Corpay Payment bank.
    3. Click the User Defined File Format tab.
    4. In the Line Type field, select Detail 1.
    5. Review the items in the Vendor grid. You should see 25 fields.
      These are the fields that will be included in the .txt file that is automatically sent to Corpay when you process a vendor payment run for them to pay.