Deltek Vantagepoint Help

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Enter Hours with Start and End Times by Project in a Timesheet

If required by your system administrator, enter starting and ending times for hours worked for your project before you submit your timesheet.

Prerequisites:
  • On the Options tab in Time Settings:
    • Enable Start/End Time is set to Yes
    • Start/End Time Entry is set to By Project.
  • Require Employee to Enter Start and End Times is selected on the Time & Expense tab of the Employees hub for your employee record.

To enter hours on a timesheet for each project using a start and end time:

  1. In the Navigation pane, select My Stuff > Timesheet.
  2. On the Timesheets form, if necessary, click the Hours/Units toggle to switch to entering hours.
  3. If the timesheet displayed is not the one that you want, use the search field to search for and select the one that you want to update.
    For example, use the My Timesheets search filter to limit the search results to include only your own timesheets.
    If you select a timesheet and displays beside it, the timesheet is locked and you cannot make changes to it.
  4. Click + Add Line below the grid to add a project row for entering hours worked.
  5. Click in the Project field, use the Project/Phase/Task lookup to find the project for which to enter time, and click Select.
    You can, at the same time, specify the phase and task to be charged, if necessary.
  6. Complete the entries for the remaining fields on the left side of the grid.
  7. Click in the day/date field in the project's row, and in the drop-down box that displays below the field, enter the following information for the project:
    To enter Do this
    Start and end times Select start and end times that you worked for the project from the Start Time and End Time drop-down lists.
    Regular hours Enter the number of hours in the Regular field.
    Meal start and end times Select meal start and end times from the Meal Start and Meal End drop-down lists.
    Comments Enter a comment, or select an existing one, in the Comment field. Click to access the text editor to apply formatting to your comment. When you add comments, the day/date field displays a grey indicator background when you click the project row. If you are required to include comments for all hours entered, you cannot save a timesheet until you enter comments.
    Breaks taken Enter the number of breaks in the Break Taken field. Decimal values are allowed.
    Overtime or secondary overtime hours If you are required to enter overtime hours, click the Show Overtime link, and enter the hours in the Overtime field on the dialog box. If you have already entered overtime hours in another day/date field in the row, Overtime displays automatically. When you add overtime hours, the day/date field displays a grey indicator background when you click the project row.
    Second meal start and end times Click the Show Meal-2 link and select meal start and end times from the Meal-2 Start and Meal-2 End drop-down list.
  8. Repeat steps 4 through 7 for each project for which you want to enter hours or comments.
  9. On the Actions bar, select one of the following:
    • Click Save to save the timesheet.
    • Click Submit to save and submit the timesheet in a single step.
  10. If you changed the previously saved hours for a timesheet row and the Revision Explanation dialog box displays when you try to save, select one of the following actions:
    • Enter a reason for the revision in Explanation and click Save.
    • Select a pre-defined revision explanation in Standard Explanations, optionally modify its text in Explanation, and click Save.
    The date and time of the revision, as well as the person responsible for making the changes, are saved in the revision records that are associated with the timesheet in the database.