Contents of the Employee Repayments Form

After you open an employee repayments transaction file, the fields that display in the header fields at the top of the form apply to the entire transaction. The grid fields represent individual transaction line items.

Field	Description
Transaction Filename	This field displays if the active company uses files to group transactions. This field displays the filename of the transaction file.
Active Company	This field displays if you have multiple companies in Vantagepoint. This field displays the active company to which the individual transaction or transaction file belongs to.
Approved By	If the transaction file has been approved, this field displays the name of the approver.
Status	This field displays the current status of the transaction or transaction file.
Reference Number	Enter a number by which to reference this transaction. If the selected bank has automatic numbering for transactions set up, the reference number is automatically set to the next receipt reference number in this field and you cannot enter a number. In this case, the reference number is based on settings specified on the Transaction Auto Numbering Options section in Settings > Accounting > Transactions.
Transaction Date	Specify the date for this transaction.
Comment	Enter a comment for this transaction.
Diary	This field displays only if you have set up a diary for the fiscal period or fiscal year in which you are entering transactions in the Diary Auto Numbering Options section of the Transaction Settings form in Settings > Accounting > Transactions. Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as in a vendor payment run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions. The Diary list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type. All diaries that you set up on the Diary Auto Numbering Options section in Transactions Settings that have the same fiscal period or fiscal year in which you are entering transactions, or that have no fiscal period or year entered for them, are available for selection. The list also includes IC - Intercompany Diary to capture intercompany transactions. If you use multiple companies, you can select only those diary codes that are set up for the current company. You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction or enter a reversing transaction.
Diary Number	This field prefills with an auto-generated number when you save a transaction. The diary numbers tie the specific transactions to debit and credit entries that are posted to the general ledger for the purpose of producing diary reports. The auto numbering ensures that the diary numbers are sequential, based on the order that transactions are posted. The next number to use for a diary is specified in the Next Diary Number field in the Diaries grid of the Diary Auto Numbering Options section on the Transaction Settings form, in Settings > Accounting > Transactions.

Grid Fields

Field	Description
Description	Enter a description of this entry. Descriptions display on invoices, Accounts Payable reports, and General Ledger reports.
Employee	Enter the employee number or select an employee from the Employee lookup.
Employee Name	When you enter an employee number in the Employee field, the employee's name displays in this field.
Bank	When you enter an employee number in the Employee field and the employee has a bank listed in Vantagepoint, the name of the bank displays in this field. If the bank code doesn't display automatically, you can select a bank code to associate with this transaction. The bank code directs the implicit posting for the transaction entry file.
Amount	Enter the amount of the transaction line item. For expense transactions, this amount is charged to the project, task, and account combination. For labor transactions, this amount is charged to the employee, project, task, and labor code combination.