Deltek Vantagepoint Help

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Contents of the Please Specify the Batch Name to be Used for this Data Entry Import

Use the fields and options to specify a batch name or description and related information during validated data import.

Field Description
New File Description Enter the batch name or description for the transactions in the import file.
New File Period Enter the accounting period for the transactions in the import file. For example, enter 02/2018 for February 2018.
Recurring Data Entry File Select this check box if the transactions in the import file are recurring transactions.
Field Description
Diary This field displays only if you have set up a diary for the fiscal period or fiscal year in which you are entering transactions in the Diary Auto Numbering Options section of the Transaction Settings form in Settings > Accounting > Transactions.

Use this field to select a diary code for the current transaction or for the group of transactions, if you are processing a group of transactions. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions.

The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type.

The drop-down list contains all the diaries that you set up on the Diary Auto Numbering Options section in Transactions Settings that either have the same fiscal period or fiscal year for which you are entering transactions or that have no fiscal period or year entered for them.

If you have multiple companies in Vantagepoint, the Diary field drop-down list includes only the diary codes that are set up for the current company. The list also includes IC - Intercompany Diary to capture intercompany transactions.

You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction or enter a reversing transaction.

Import Click this button to import the data from the import file into Vantagepoint.