Deltek Vantagepoint Help

Using the Help Search

Contents of the Invoice Summary Dialog Box

Review information for paid and unpaid invoices and credit memos, such as invoice date, total billed amount, remaining balance, retainage amount, and interest.

Contents

Grid

Field	Description
Invoice	This field displays the invoice number.
Credit Memo	This field displays a credit memo number if this row represents a credit memo that was created in Interactive Billing. Credit memos display below the invoice to which they apply.
Invoice Date	This field displays the date that the invoice was entered in the Transaction Center or the invoice or credit memo date from Interactive Billing.
Due From	If you use multiple companies and the invoice or credit memo is an intercompany invoice, this field displays the company to which the invoice or credit memo was issued. If the invoice or credit memo is not an intercompany invoice, this field is not visible.
Invoice Total (Total Billed)	For invoices, this field displays the original invoice amount. For credit memos, this field displays the credit amount (negative).
Interest	This field displays the amount of interest posted for past due invoice amounts.
Balance	For invoices, this field displays an invoice's original amount less any payments, less any credit memos, and less any outstanding retainage amounts (because retainage is not considered due at this time). For credit memos, this field is blank.
Retainage	This field displays the retainage amount of the invoice not currently due. This amount is affected by retainage amounts entered on credit memos. This field is available only if you set Use Retainage to Yes in Settings > Billing > Options.
Days Out	This field displays the number of days that have passed from the time the invoice was entered in the Transaction Center or the invoice or credit memo date from Interactive Billing.
Aging columns	The aging columns that you set up for the Accounts Receivable grid on the AR Review form (using the Actions » AR Options on the toolbar of the Accounts Receivable grid) display in the grid on the this dialog box.
Total Tax	This field displays all tax amounts that are still outstanding for an invoice. This column displays only outstanding amounts, and not all taxes billed.
Comments	A check in this box indicates comments exist for the invoice.
Invoice on File	A check in this box indicates the invoice or credit memo is on file. You can preview invoices and credit memos on file, and, from the Preview window, you can print them or distribute them by email.
Edited	A check in this box indicates that the invoice or credit memo has been edited manually.
	Select an invoice row and click this option to display an image of the invoice. This option is only available if the selected invoice has an invoice on file. The invoice displays on the Preview window and you can review its contents.
	Hover over an invoice's row in the grid, click at the end of the row, and then select one of the following options for the invoice: To view an image of the selected invoice, click Preview Invoice. This option is available only if the selected invoice has an invoice on file. To see more details for the selected invoice, click View Details to open the Invoice Detail dialog box. To display the date and amount of the most recent payment received for the selected invoice, click Last Receipt. To display, enter, or change comments for the selected invoice, click Comments.

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Contents of the Invoice Summary Dialog Box

Review information for paid and unpaid invoices and credit memos, such as invoice date, total billed amount, remaining balance, retainage amount, and interest.

Contents

Grid

Field	Description
Invoice	This field displays the invoice number.
Credit Memo	This field displays a credit memo number if this row represents a credit memo that was created in Interactive Billing. Credit memos display below the invoice to which they apply.
Invoice Date	This field displays the date that the invoice was entered in the Transaction Center or the invoice or credit memo date from Interactive Billing.
Due From	If you use multiple companies and the invoice or credit memo is an intercompany invoice, this field displays the company to which the invoice or credit memo was issued. If the invoice or credit memo is not an intercompany invoice, this field is not visible.
Invoice Total (Total Billed)	For invoices, this field displays the original invoice amount. For credit memos, this field displays the credit amount (negative).
Interest	This field displays the amount of interest posted for past due invoice amounts.
Balance	For invoices, this field displays an invoice's original amount less any payments, less any credit memos, and less any outstanding retainage amounts (because retainage is not considered due at this time). For credit memos, this field is blank.
Retainage	This field displays the retainage amount of the invoice not currently due. This amount is affected by retainage amounts entered on credit memos. This field is available only if you set Use Retainage to Yes in Settings > Billing > Options.
Days Out	This field displays the number of days that have passed from the time the invoice was entered in the Transaction Center or the invoice or credit memo date from Interactive Billing.
Aging columns	The aging columns that you set up for the Accounts Receivable grid on the AR Review form (using the Actions » AR Options on the toolbar of the Accounts Receivable grid) display in the grid on the this dialog box.
Total Tax	This field displays all tax amounts that are still outstanding for an invoice. This column displays only outstanding amounts, and not all taxes billed.
Comments	A check in this box indicates comments exist for the invoice.
Invoice on File	A check in this box indicates the invoice or credit memo is on file. You can preview invoices and credit memos on file, and, from the Preview window, you can print them or distribute them by email.
Edited	A check in this box indicates that the invoice or credit memo has been edited manually.
	Select an invoice row and click this option to display an image of the invoice. This option is only available if the selected invoice has an invoice on file. The invoice displays on the Preview window and you can review its contents.
	Hover over an invoice's row in the grid, click at the end of the row, and then select one of the following options for the invoice: To view an image of the selected invoice, click Preview Invoice. This option is available only if the selected invoice has an invoice on file. To see more details for the selected invoice, click View Details to open the Invoice Detail dialog box. To display the date and amount of the most recent payment received for the selected invoice, click Last Receipt. To display, enter, or change comments for the selected invoice, click Comments.