Deltek Vantagepoint Help

Using the Help Search
Using the Help Search
  • Phrase:Returns all topics that contain the exact phrase in the search criteria. Use quotation marks around the phrase.
    Ex."system administration"
  • And:Returns all topics that contain all the words in the search criteria, in any combination. Insert a plus sign between all words in the search criteria.
    Ex.system + administration
  • Or:Returns all topics with any combination of words in the search criteria. This is the default.
    Ex.system administration
For more information:Searching Online Help

Generating AP Vouchers When AP Invoices are Final Approved

You can configure Vantagepoint to create accounts payable vouchers for AP invoices automatically when you final approve the invoices in the AP Invoice Approvals application.

This allows you to enter an AP invoice, approve it, and generate a voucher for it from one place, instead of multiple places in Vantagepoint. You can create the AP voucher from the AP invoice or from a purchase order that you link to the AP invoice.

Configuration

For AP vouchers to be automatically created for final approved AP invoices, you must add a Create Voucher action to the final approval step for an AP Invoice approval workflow in the Step Action grid on the Workflow tab in Settings > Workflow > Approval Workflows in the desktop application.

Processing

In Accounting > AP Invoice Approvals, an AP voucher can be automatically generated from a final approved AP invoice or from a purchase order that you link to a final approved AP invoice on the AP Invoice Approvals form. You must enter information for the AP voucher and its transaction or batch file using the Voucher Options toolbar option on the AP Invoice Approvals form--before you click Approvals > Approve on the toolbar of the AP Invoice Approvals form to final approve the AP invoice.

When you final approve the AP invoice, the voucher information is added to the voucher transaction file or batch file that you specified, and the file is now ready to be posted.
  • If you created an AP voucher from the AP invoice (and not from a purchase order linked to the AP invoice), you post the transaction file in Transaction Center > Transaction Posting.
  • If you created the AP voucher from a linked purchase order, you post the batch file in Accounting > Accounts Payable > Create Voucher from PO.

Role Security

To have Vantagepoint automatically create an AP voucher from a final approved AP invoice, the person final approving the AP invoice must have the following role security:

  • Full access to AP voucher transaction types (specified on the Accounting tab in Settings > Security > Roles) in order to create an AP voucher from the AP invoice.
  • Full access to the Accounting > Accounts Payable > Create Voucher from PO menu (specified on the General tab in Settings > Security > Roles) to create an AP voucher from a purchase order that is linked to the AP invoice.

Other role security settings on the Accounting tab in Role Security that affect whether or not you can create an AP voucher from a final approved AP invoice are:

  • Allow processing in closed periods
  • Allow processing in prior periods