Deltek Vantagepoint Help

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Order of the Supporting Documents for Billing Invoices

The order in which supporting documents display as additional pages with a billing invoice is based on a number for factors.

If the Print Supporting Documents check boxes (AP Vouchers and Disbursements, Expense Reports, and/or Units) are selected on the Billing Backup tab of the project's billing terms in the Projects hub, the supporting documents that are uploaded for these type of transactions for a project automatically print with invoices and are included in the invoice .PDF file when you email an invoice.

The factors that affect the order in which supporting documents print are as follows:

  • A project's invoice template for generating invoices that is specified in its billing terms controls the sort order of sections in an invoice. If consultants are listed before expenses on the invoice template, then the supporting documents associated with consultant transactions display before supporting documents associated with expense transactions.
  • The secondary sort criterion is the Work Breakdown Structure (WBS) level. Because all documents are associated at the lowest level of the WBS, the sort follows the hierarchy of the WBS when there are multiple levels. For example, a document associated with task 1 would print before a document associated with task 2.