Deltek Vantagepoint Help

Using the Help Search
Using the Help Search
  • Phrase:Returns all topics that contain the exact phrase in the search criteria. Use quotation marks around the phrase.
    Ex."system administration"
  • And:Returns all topics that contain all the words in the search criteria, in any combination. Insert a plus sign between all words in the search criteria.
    Ex.system + administration
  • Or:Returns all topics with any combination of words in the search criteria. This is the default.
    Ex.system administration
For more information:Searching Online Help

Voiding Invoices

You can void billing invoices that have been accepted for final billing. When you do so, you control whether or not the void process impacts the general ledger.

General Ledger Impact

Vantagepoint creates a transaction file when you void an invoice that reverses the entries created when you originally processed the final invoice.

  • If you want to update your general ledger for the void, post that transaction file. In this case, your General Ledger reports and Accounts Receivable reports will reflect the void.
  • If you do not want to update the general ledger for the void, delete both the original transaction file for the invoice and the transaction file created for the void. In this case, the transactions associated with the invoice are again marked as billable, but the void has no impact on general ledger balances.

Transaction Status

When you void an invoice, Vantagepoint changes the status of the billed transactions included on the invoice back to billable. Because voiding an invoice changes only the transactions included on the invoice, any edits that you made to other transactions not associated with the invoice prior to voiding it are not affected by the void.

In addition, when you void an invoice, any transactions that were written off or deleted during that invoice period are not restored. Because written-off and deleted transactions are not associated with a specific invoice, they are not available to be billed when you void an invoice.

Invoice Number

When you create a final invoice, an invoice number is assigned. When you void the invoice, the invoice number cannot be reused.

Credit Memos

When you void an invoice that has credit memos generated against it, you must also void the credit memos. Credit memos are not automatically voided when you void the original invoice.

Who Can Void an Invoice

You must belong to a security role that has the Allow Final Processing option selected in the Billing Security section on the Accounting tab in Settings > Security > Roles.

Invoice Approval Status

If the project is set up to require that invoices be approved before you can accept them for final billing, the approval status of an invoice is set to Approved when you void it.

When you void an invoice for a project that uses invoice approvals, Vantagepoint checks for other invoices for the project that are currently in the approval process. If the project has another invoice that has been submitted for approval and is still in the approval process, you cannot void the final invoice unless you first either unsubmit the invoice that is awaiting approval or wait until the submitted invoice has completed the approval process.