Deltek Vantagepoint Help

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Billing Groups

Create billing groups so that you can bill several projects together on a single invoice. This approach is useful if you have multiple projects for the same client and the client wants to receive one invoice for all projects.

If you have multiple companies, the company that "owns" the main project in the billing group (via the organization structure) is the company that generates the invoice for the entire billing group.

Phases and Tasks

You can specify phases or tasks for any of the projects in a billing group. However, an invoice can be complicated if it includes several projects with phases (or phases and tasks). To reduce this confusion, make sure that the projects in your billing groups do not contain phases or tasks.

If you do specify phases or phases and tasks for sub-projects, you can enter separate billing terms by phase or by task. Again, this causes the invoice to be lengthy and complicated, and is not a recommended approach.

Charge Types

To add a sub-project to a billing group, the project must have the same charge type (regular, overhead, promotional) as the main project. If the project types do not match, you need to create a new project with the correct charge type and transfer data into it before you can add the project to the billing group.

You set the Charge Type option on the Accounting tab of the Projects form in Hubs > Projects > Project.

If you attempt to add a sub-project and Vantagepoint displays the message "Sub-project must be the same charge type as the Main project," ensure that you have selected the correct project to add as a sub-project. If you are sure that you have selected the correct project, you can key convert the project with the wrong charge type into a new project with the correct charge type.

Multicurrency

If you use multiple currencies, each sub-project must have the same billing currency as the main project.