Deltek Vantagepoint Help

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Vendor Payments

Use the Vendor Payments application under Cash Management to pay invoices received from vendors.

You enter vendor invoices as accounts payable vouchers in the following locations in Vantagepoint:

  • Transaction Center > Transaction Entry > AP Vouchers
  • Transaction Center > Create Voucher from PO, in the desktop application

When you pay AP vouchers in Vendor Payments, you can generate any of the following forms of payment:

  • Checks: Printed paper checks with a check stub
  • Electronic payments: Also referred to as electronic funds transfers (EFTs), these payments use the following formats:
    • NACHA (ACH network): You download a .txt file in a NACHA file format that you send to your bank to make the vendor payments.
    • SEPA: You download an .xml file and send it to send your bank to make the vendor payments.
    • ClieOp: This type of EFT is commonly used to make payments to recipients in the Netherlands in euros or in situations where multiple types of currency need to be supported for a single bank.

    Your bank uses the payment information in these files to make direct deposit payments to your vendors' bank accounts.

  • Wires: You record wire payments in Vantagepoint that have already been paid to vendors by your bank.
  • Direct debits: You record direct debits in Vantagepoint that have already been paid to vendors by your bank.

When you process a vendor payment run, you can also:

  • Print and/or email remittance advices to vendors, which document the payment information.
  • Print file copies of all the payments in a payment run.

For each vendor payment run, you choose how to select AP vouchers to pay in the run:

  • Automatically: The payment run includes AP vouchers for all vendors that match the selection criteria that you specify.
  • Manually: The payment run includes only those AP vouchers that you specifically select.

In one vendor payment run, you can:

  • Include payments for both printed checks and EFTs if you use a mix of both. Or, you can chose to include only check or only EFT payments in a vendor payment run.
  • Select to pay vouchers that have different banks funding the payment. You print and number each bank's payments separately when you process the payment run.