Deltek Vantagepoint Help

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Transfer Transaction Detail Between Projects for Draft Invoice Approvals

You can transfer labor, expense, or unit transaction detail between projects. If alerts are configured for Timesheet labor, Vantagepoint sends an alert indicating the labor transfer has taken place.

After transferring detail between projects during a Draft Invoice Approval session, Vantagepoint posts the transactions to the appropriate projects and to the general ledger. Postings are logged to unique posting sequence numbers for each type of transfer (labor or expense) performed during the session. These postings display on the Posting Logs and on the Posting Review Report, in the Transaction Center.

To transfer transaction detail between projects:

  1. In the Navigation pane, select Hubs > Projects > Draft Invoice Approvals.
  2. Open the appropriate project.
  3. Click the Labor or Expenses tab, depending on the type of transaction to transfer.
    Vantagepoint displays all unbilled labor or expense transactions posted to this project, phase, or task. If you are transferring labor to another project, be aware that the transfer will not remove the employee whose hours were charged to the original project from the Team tab on the Projects form in the Projects hub. If this employee is not a member of the originating project's team, after the transfer the employee must be removed manually from that project's Team tab.
    Any supporting documents associated with the transaction are also transferred. If only a partial transfer occurs, the associated supporting documents are available to both transactions.
  4. Click the record selector check box next to the transaction line you want to transfer to select the transaction.
    You can select multiple transactions, but you must transfer each transaction in its entirety when doing so. To perform a partial transfer you must select a single transaction.

    Depending on whether or not you selected the Project View on Detail Tabs option on the Billing Session Options dialog box, the detail grid may display all transactions including those at different WBS levels. Vantagepoint allows you to select any combination of transactions and transfer them to any project, phase, or task for which you have access. However, if the selected transactions have different labor codes, you cannot transfer to another labor code. The labor code option on the transfer dialog box will not be enabled.

  5. Click Transfer on the Labor or Expenses grid toolbar.
    Vantagepoint displays the Billing Labor or Expense Transfer dialog box, depending on the type of transfer.
  6. If you are transferring labor or expense transaction detail, be sure that the Within Current (Project, Phase, Task) option is cleared.
  7. Enter the destination of the labor or expense transfer in the Project, Phase and Task fields.
    The name of the project, phase, or task appears to the right. Verify that you have selected the appropriate destination for the transfer. To select a phase, you must also select the phase's project. To select a task, you must also select the corresponding phase and project.
  8. Complete additional information on the Labor Transfer or Expense Transfer dialog box.
  9. If Labor Billing Transfer Audit is selected in Settings > Time > Alerts and you want to enter a reason for transfer, select a reason in Reason for Transfer, or enter your own reason.
  10. Click Transfer on the dialog box.
    Vantagepoint removes or reduces the amount of the transaction from the source project and assigns the total or partial transfer to the destination project.