Prepare and Post an Employee Payment Run

Specify check numbers and print payments on the Printing and Numbering page of the Employee Payments form before posting them to the Electronic Files page.

To post an employee payment run:

1. In the Navigation pane, select Cash Management > Employee Payments.
2. Use the search fields at the top of the form to select an existing payment run that has not been posted yet.
   The payment run includes the word Printing in its description in the search list.
3. In the Banks grid on the Printing and Numbering page of the Employee Payments form, review the Status column to determine what steps you need to complete before posting the payment run.
   Possible status values are:

   Status	Action
   Ready for posting	All requirements have been satisfied for the bank. Proceed to step 8 to post the payment.
   Printing required	There are paper checks for the bank and you have not printed them yet. Proceed to step 4.
   Numbering required	Printing requirements have been satisfied but check numbers have not been assigned. Proceed to step 5.
   Diary required	Printing and numbering requirements have been satisfied but you have not yet assigned a diary. Proceed to step 5.
4. On the Payments grid toolbar on the Printing and Numbering page, click Print Payments to open the check in a new browser tab, from which you can print it.
   The Printed column in the Banks grid displays a completion check mark for the payment.
5. On the Payments grid toolbar, click Assign Numbers to assign check numbers and select a diary.
6. On the Assign EFT numbers dialog box, complete these actions:
   1. In the Payment Number field, enter the number that is printed on the check in its magnetic ink character recognition line.
   2. In the Assign To field, select Remaining Payments if the check numbers in your check file are sequential or select Single Payment for an individual check.
   3. In the Assignment Order field, select Ascending or Descending for the check order.
   4. In the Diary field, select a diary code for the transaction. This field displays only if you have set up a diary for the fiscal period or fiscal year in which you are entering transactions in the Diary Auto Numbering Options section of the Accounting Transactions settings form in Settings > Accounting > Transactions.
   5. Click Assign Numbers.
   In the Banks grid, the Assigned field displays a check mark for the payment and the Diary field displays the diary description.
7. To adjust the top and left margins of your checks, click Other Actions > Payment Margins to display the Payment Margin dialog box.
   You do not need to adjust margins if you selected a check template on the Checks tab of the Payroll Setup form (Settings > Payroll > General, in the desktop application).
8. To send email messages with employee advance and expense payments for payment processing, use the Email Remittance option on the Payments grid toolbar to specify Recipients or Specific Address.
9. To save the payment as a text file (.txt), click Export to Text on the Payments grid toolbar.
10. To see related reports, click Other Actions on the Payments grid toolbar and then select either Print File Copy or Print Remittance.
11. To post payments, either click Post Payments on the Actions bar of the Employee Payments form to post the payment immediately or click Other Actions > Schedule to schedule the payment for posting.

If your bank is configured for ACH and has ACH payments, the Electronic Files page of the Employee Payments form opens automatically.