Deltek Vantagepoint Help

Using the Help Search
Using the Help Search
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Create an Employee Payment Run

To pay employees, you create an employee payment run that determines the payment processing settings and the specific employees to pay in the run.

To create an employee payment run:

  1. In the Navigation pane, select Cash Management > Employee Payments.
    On the Employee Payments form that opens, the New Payment Run page displays automatically if no open payment runs exist or multiple payment runs exist.
  2. If the New Payment Run page does not display, click + New Payment Run at the top of the Employee Payments form.
  3. In the Payment Date field, specify the date to display on the check or to be associated with the electronic payment.
  4. To pay employees by paper check who are set up to be paid by electronic funds transfer, select Create Checks Instead of EFT Transactions for this Run.
  5. In the Process Type field, select the way to process the payment run:
    OptionDescription
    Automatic Select this setting if you want to process advance/expense payments for all employees who have unpaid expense reports as of a specific date.
    Manual Select this setting if you have one or more employees to pay in the payment processing run that is currently open. Use this method to process payments for selected employees and to choose, for each selected employee, which expense reports to pay. This feature is useful if an employee requires payment for a specific expense prior to the time that you process payments for all other employees.
  6. If you set the Process Type option to Automatic, use the Automatic Selections section to specify the data to include in the payment processing run.
    OptionDescription
    Payments to Include If you did not select the Create Checks Instead of EFT Transactions for this Run check box for the Check/EFT payment type, select one of the following options in this field:
    • All: Select it to process and print both checks and EFTs in the payment run.
    • Printed Payments Only: Select this option to process and print only paper check transactions in the payment run.
    • EFT Only: Select this option to process and print only EFT transactions in the payment run.
    Organization Enter, or use the lookup to find and select, the organization with payments that are included in this run.
    Advanced Selections Enter or select the employees to include in this run.
  7. Use the Payment Sorting fields to specify a maximum of three sort groups to determine the order of the employees processed in the payment run.
  8. Click the Create New Run button.
    The new run is created and saved, and is assigned the next run number. The run displays on the Select Expenses page of the Employee Payments form.

Next Step: The next step in the payment run process is to select the expenses per employee to pay on the Select Expenses page of the Employee Payments form.