Contents of the Payment Run Settings Dialog Box in Employee Payments

View or change entries in the fields on this dialog box that were originally entered on the New Payment Run page of the Employee Payments form for an employee payment run.

Contents

Field	Description
Payment Date	Change the payment date for the run. This is the date that displays on any payments generated in this processing run. If Vantagepoint is configured to require that transaction dates fall within the current fiscal year or current fiscal period, the date you enter must meet that requirement.
Process Type	In this field, you select one of the following ways to process the payment run: Automatic: Process advance/expense payments for all employees who have unpaid expense reports as of a specific date. Or, you can define automatic payment selection criteria to limit advance/expense payments to specific classes of employees who have submitted expense reports for which they have not been paid as of a specific date. Manual: You select one or more employees to pay in the payment processing run you have open. Use this method to process payments for selected employees and to choose, for each selected employee, which expense reports to pay. This feature is useful if an employee requires payment for a specific expense prior to the time that you process payments for all other employees. IMPORTANT: When you change a run from manual to automatic and click OK in the Payment Run Settings dialog box, you receive a message asking if you want to reset the expenses. If you select Reset Expenses, the run will not include the expenses that you manually selected and, instead, will include expenses that Vantagepoint selects automatically. When you change a run from automatic to manual and click OK in the Payment Run Settings dialog box, all expenses that were selected automatically remain selected for the manual run. You manually change the selection of expenses to pay on the Select Expenses page of the Employee Payments form.
Create Checks Instead of EFT transactions for this Run	Select this option to pay all employees in this payment run by paper check, including any employees who are set up to be paid by electronic funds transfer.

Automatic Selections

This section displays only when you select Automatic as the process type. Enter options for the automatic payment run.

When you change the options in this section and click OK in the Payment Run Settings dialog box, you receive a message asking if you want to reset the expenses.

Field	Description
Payments to Include	Use this field to specify that EFT transactions be printed in a separate run. This allows you to print the remittance advice on plain paper instead of check stock. This field prefills with All, which you cannot change if you selected the Create Checks Instead of EFT Transactions for this Run check box. This means that the payment run will process and print both checks and EFTS. If you did not select the Create Checks Instead of EFT Transactions for this Run check box for the Check/EFT payment type, you can select one of the following options in this field: All: Select it to process and print both checks and EFTs in the payment run. Printed Payments Only: Select this option to process and print only paper check transactions in the payment run. EFT Only: Select this option to process and print only EFT transactions in the payment run.
Organization	Select the organization whose payments are included in this run. Enter an organization or select one on the Organization lookup.
Advanced Selections	Select the employees to include in this run. Enter an employee or select one or more on the New Search form.

Payment Sorting Section

Field	Description
First Sort, Second Sort, and Third Sort Fields	Specify a maximum of three sort groups to determine the order of the employees processed in the payment run. Options for each sort level are: None Employee Number Employee Name Employee Status Organization Company Organization Level Discipline