Printing and Numbering Page of the Employee Payments Form

Use the Printing and Numbering page to prepare the employee payment run for posting to the general ledger

Accessing the Printing and Numbering Page

After you select the expenses to be paid for the run, use the Printing and Numbering page to preview payments, change check margins, assign check numbers, send a payment remittance via email, post a payment processing run, or schedule it for at a later time. The Printing and Numbering page opens automatically when you do either of the following:

• On the Select Expenses page, click Process Payments.
• In the header of the Employee Payments form, select an existing employee payment run from the search field that displays Printing after the run number and date.

When you finish printing and numbering payments, click Post Payments to progress to the Electronic Files page.

Grid Toolbar Options

Field	Description
	Click this icon to expand the grid to a full screen display. This expanded view reduces the need to scroll through long lists of records. Click this icon again to return to a standard grid display. For more information, see Maximize the Grid View.
	Click this icon to export all the data from the grid into a comma-separated values (.csv) file that you save in Microsoft Excel or another spreadsheet application that supports .csv files. For more information see Exporting Data to a .csv File.
	Click this icon to turn the filter row on or off in the grid. The filter row is used to quickly search for a report. For information about how the filter works, see Filter the Grid Results.

Banks Grid Contents

This grid displays all the banks that have payments in the selected run.

Field	Description
Bank	This field displays the bank ID.
Description	This field displays the bank name.
Printed	This column displays a check mark if bank's payments have been printed and is empty if they have not been printed.
Assigned	This column displays a check mark if the bank's payments have been assigned payment numbers and is empty if they have not been assigned. The numbers can be automatically assigned or you can manually assign numbers using the Assign Number option for the bank's payments in the Payments grid. If automatic transaction numbering is enabled for the bank, the payment number is automatically assigned. You specify automatic numbering settings on the Transaction Settings form (Settings > Accounting > Transactions).
Diary	This field displays the description of the diary that is specified using the Assign Number option.
Status	This field indicates the payment run is ready for posting or lists actions that you need to complete before posting the payment run:: Ready for posting: All requirements have been satisfied for the bank. Printing required: There are paper checks for the bank and you have not printed them yet. Numbering required: Printing requirements have been satisfied but numbers have not been assigned. Numbers must be assigned for all payments. Diary required: Printing and numbering requirements have been satisfied but you have not yet assigned a diary in the Assign EFT Numbers dialog box.

Payments Grid Toolbar Actions

Field	Description
Print Payments	Click this option to display the payments report in a new browser tab. When you select this option, a check mark displays in the Printed column in the Banks grid.
Assign Numbers	Click this option to display the Assign EFT Numbers dialog box where you can to assign check numbers to checks after you print them. When you close this dialog box, a check mark displays in the Assigned column in the Banks grid.
Email Remittance	Click this option to email employee advance and expense payments for payment processing. In the drop-down list, choose Recipients or Specific Address.
Export to Text	Click this option to open the Download Payments to Text File dialog box where you can open or save the text (.txt) file.
Other Actions	You can choose the following print actions: Print File Copy: Launch the payments copy report in a new browser tab. Print Remittance: Launch the remittance advice report in a new browser tab.

Payments Grid Contents

This grid displays all payments for the selected bank. The grid title includes the description of the selected bank.

Field	Description
Payee	The field displays the employee name that is printed on the check.
Sequence	This field displays the check sequence number for the payment processing run. If the run includes both live checks and electronic payments, then checks are always sorted first.
EFT	This field displays a check mark if the payment was an ACH or SEPA type of payment.
Payment	This field displays the payment number.
Email Remittance	This field displays a check mark if the payment was an ACH or SEPA type of payment and the employee was configured to receive a remittance email.