Deltek Vantagepoint Help

Using the Help Search
Using the Help Search
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Process an Employee Payment Run

Use the employee payment process to generate employee advance and expense reimbursement payments, either manually or automatically, using checks or direct deposit.

To process employee payments:

  1. In the Navigation pane, select Cash Management > Employee Payments.
  2. Use the search fields at the top of the form to select an existing payment run that has not been processed and printed yet.
    The payment run includes the word Selecting in its description in the search list.
  3. On the Select Expenses page of the Employee Payments form, click above the Employee Balances grid, review or edit the settings on the Payment Run Settings dialog box ,and then click OK.
    For example, you can use the dialog box to change the payment date or specify payment sorting.
  4. To display only those employees who have an advance entered and/or an expense selected for payment, enable the Employees with Payments Only option on the Employee Balances grid toolbar.
    To display all employees again, disable the option.
  5. To review or edit the expenses to pay for each employee, hover over the end of a row and click .
  6. On the Select Expenses to Pay dialog box, select or deselect the expenses to pay in this run.
    You can also change the applied advance amount or bank that was entered for each expense payment. If you are running an automatic payment run, all expenses are selected for each employee. If you deselect any expenses, the run becomes a manual payment run.
  7. Click Save to return to the Employee Balances grid.
    The total amount of the expenses selected to pay displays in the Selected Expenses field in the Employee Balances grid.
  8. On the Actions bar of the Employee Payments form, click Process Payments.
  9. On the warning dialog that displays, click Proceed to process the payments.
    This action validates that all of the selected expenses are ready to process and then converts all of the selected expenses and advanced payments into employee payments before proceeding to the Printing and Numbering page of the Employee Payments form.