Deltek Vantagepoint Help

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Absence Accrual Settings

Use absence accruals to specify the number of hours that an employee earns, based on months and years of service or actual hours worked, for vacation and sick time.

You can add accrual codes and associate which projects will be tracked based on those codes, select how often employees accrue absence hours, and show the accrual balance to employees on their timesheet. You can also calculate benefit accruals based on the number of hours worked, as well as set up an absence request approval process. Vantagepoint calculates the number of absence accrual hours each pay period by dividing the annual number of absence accrual hours by the number of pay periods in the year. For example, if an employee earns 120 hours of vacation per year and you process payroll twice a month, Vantagepoint divides the 120 hours by the 24 pay periods, and accrues 5 hours each pay period.

You can also process absence hours automatically for a regular payroll run. If you set the Accrue Absences With Payroll option to Yes in Absence Accrual Settings (Settings > Accounting > Absence Accrual), you can accrue absence hours each time that a regular payroll run is processed. Vantagepoint calculates the number of absence accrual hours each pay period by dividing the annual number of absence accrual hours by the number of pay periods in the year. For example, if an employee earns 120 hours of vacation per year and you process payroll twice a month, Vantagepoint divides the 120 hours by the 24 pay periods, and accrues 5 hours each pay period.

If you are using an outside payroll service, you should run the absence accruals regularly to calculate accruals based on frequency (Monthly, Semi-monthly, Biweekly, Weekly).

In both of these cases, the accrual calculation may also be based on the number of hours worked, if you set the Enable Accrual On Hours Worked option to Yes in Absence Accrual Settings. This option allows you to calculate and run the accrual process based on the number of hours worked. For example, on the Employees hub, you can define that an employee earns .057 hours of vacation per hour worked. This option allows part time employees to earn vacation time based on the hours worked, rather than on a standard monthly accrual.

In addition, you can set up an accrual schedule for earned vacation hours. You enter the accrual hours earned per year for different time ranges on different lines of the accrual schedule. For example, employees may earn more hours of vacation the second year than the first year.

You run the absence accrual process inAccounting > Absence Accruals > Absence Hours Accruals Processing.