Detailed Timesheet Report
The Detailed Timesheet report displays timesheet entries for a single employee and labor period. The report includes all information entered on the employee's timesheet.
Contents
If revision auditing is enabled for the employee, you can also include revision information on the report.
Click on the toolbar to set up the report to generate automatically when you submit a timesheet.
Timesheet Hours
Report Header: Timesheet Hours
Field | Description |
---|---|
Employee | This field displays the employee's identification number and name (Last Name, First Name). |
Signed/Approved | If
Employee Signature Required is set to
Yes in
, the name of the employee who submitted the timesheet and the date and time when it was submitted display above the
Signed line.
If Use Time Approvals is set to Yes in , the name of the employee who approved the timesheet and the date and time when it was approved display above the Approved line. If Employee Signature Required or Use Time Approval is set to No, the name of the employee who submitted or approved the timesheet displays below the Signed or Approved line. You can use the lines for handwritten signatures. The current status of the timesheet also displays in this section:
|
Organization | If you use organizations, the code for the employee's assigned organization displays here. |
Report Columns: Timesheet Hours
Field | Description |
---|---|
Project | These columns display the number and name of the project to which the employee is charging time.
Items in these two columns display on the report in the following order:
|
Phase | These columns display the number and name of the phase for which time was entered, if applicable. |
Task | These columns display the number and name of the task for which time was entered, if applicable. |
Labor Code | The labor code number to which the employee is charging time is shown below the project number and name (or the phase/task number if applicable). |
Labor Category | The labor category for which the employee is charging time is shown below the labor code number, if applicable. Labor category information displays on the report only if you are using Accounting, Billing, or Resource Planning. |
Project Tax Locale | The project's payroll tax locale (for example, CA, MA, or NY) is shown below the labor category information, if applicable. Payroll tax locale information displays only if Allow Project's tax locale to be overridden on Timesheet is selected in in the desktop application, and the employee's Locale Method is set to Follow Project Locale on the Payroll tab of the Employees hub. |
User-Defined Fields | Any user-defined fields and the values associated with them display below the project tax locale. |
Client Name | The name of the client associated with a project displays on the same row as the project name and number. The client name displays only if you selected Include client name on detailed timesheet report on the Setup tab of the Company Timesheet Configuration form. |
Comments | If the employee has entered any comments about time charged to a specific project, phase, or task, the comments display below the day/date boxes for the associated project, phase, and or task. The comment is preceded by a date to indicate the charge to which the comment applies.
Comments display only if Include comments is selected under Detailed Timesheet Report Options in . |
Total Hr | In this section, the
Total Hr column displays total regular and overtime hours charged to each individual project, phase, and/or task for the selected labor period.
The Ovt and Ovt-2 rows display only if overtime hours are entered on the timesheet. |
Day/Date | The report has a separate column for each day in the selected labor period. Each column shows the day of the week and the corresponding calendar date. The regular, overtime, and secondary overtime hours the employee has charged to each project, phase, and/or task for each day in the timesheet period display in the
Reg,
Ovt, and
Ovt-2 rows.
The Ovt and Ovt-2 rows display only if overtime hours are entered on the timesheet. |
Daily Totals: Timesheet Hours
Field | Description |
---|---|
Daily Totals | In this section, the
Total column displays total regular and/or overtime hours charged to all projects, phases, and/or tasks for the selected labor period.
The Ovt and Ovt-2 rows display only if overtime hours are entered on the timesheet. |
Unit Quantities
Report Header: Unit Quantities
Field | Description |
---|---|
Employee | This field displays the employee's identification number and name (Last Name, First Name). |
Signed/Approved | If
Employee Signature Required is set to
Yes in
, the name of the employee who submitted the timesheet displays under the
Signed line and the name of the employee who approved the timesheet displays under the
Approved line. If you are not using the electronic signature feature, these lines are blank. In either case, you can use the lines for handwritten signatures if you wish.
The current status of the timesheet also displays in this section, as follows:
|
Organization | If you use organizations, this field displays the code for the employee's assigned organization. |
Report Columns: Unit Quantities
Field | Description |
---|---|
Project | The first column on the report displays the number of the project to which the employee is charging units. |
Phase | If you are using phases, the phase number to which the employee is charging units displays in this column. |
Task | If you are using tasks, the task number to which the employee is charging units displays in this column. |
Unit | The unit name to which the employee is charging units displays in this column. |
Unit Table | The unit table to which the employee is charging units displays in this column, if applicable. |
Total | In this section, the Total column displays total units charged to each individual project, phase, and task for the selected labor period. |
Day/Date | There is a separate column on the report for each day in the selected labor period. Each column displays the day of the week and the corresponding calendar date. These columns display the total units the employee has charged to each project, phase, and task for each day in the labor period. |
Daily Totals: Unit Quantities
Field | Description |
---|---|
Daily Totals | In this section, the Total column displays total units charged to all projects, phases, and/or tasks for the selected labor period. |
Revisions
This revision information only displays on the report if revision auditing is enabled for the employee and if you selected the Include Revision Audit Report check box on the Print Report dialog box or, for automatically generated reports, on the Timesheet Settings dialog box.
Field | Description |
---|---|
Revision | This column displays the timesheet revision number. Once auditing starts for a timesheet, the revision number is incremented each time changes to regular hours, overtime hours, or start and end times are saved, new timesheet rows are saved, or the timesheet is submitted or approved. |
Revision Date/Time | This column displays the date and time that the revision was saved or that the timesheet was submitted or approved. |
Updated By, Submitted By, Approved By | This column displays the name of the employee who made the revision. Which of these three column names displays depends on the type of revision. |
Timesheet Date | This column displays the date from the timesheet row. |
Project | This column displays the project number from the revised timesheet row. |
Phase | This column displays the phase number from the revised timesheet row. |
Task | This column displays the task number from the revised timesheet row. |
Labor Code | This column displays the labor code from the revised timesheet row. |
Labor Category | This column displays the labor category number from the revised timesheet row. |
Field | This column displays the field from the revised timesheet row for which the value was changed. If multiple fields were changed on a timesheet row as part of the revision, the report displays a detail row for each field that changed. The fields for which revisions are audited are those for regular hours, overtime hours, and start and end times. |
Old Value | This column displays the value of the field before the revision. |
New Value | This column displays the value of the field after the revision. |
Revision Explanation | If an explanation was required for the revision, it displays in this column. |