Contents of the Timesheet Audit Form
Use this form to turn on auditing that tracks the revisions made to employee timesheets, billing labor transfers for timesheet hours, or both.
Contents
Field | Description |
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Company Name | If you use multiple companies, the name of the active company displays at the top of the form. You turn on timesheet auditing for each company. |
Enable Revision Audit | Select whether or not to enable revision auditing for timesheets. This auditing tracks the changes that employees, approvers, or timesheet administrators make when they update, delete, submit, or approve a timesheet.
When you select Yes to enable revision auditing, you also:
The Timesheet Audit Detail report (in Employee Reporting) tracks the following information when you select
Enable Revision Audit:
|
Revision Audit Frequency | This field displays if you set the
Enable Revision Audit option to
Yes.
Select one of the following options to specify when auditing starts for timesheets:
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Require Revision Explanation | This field displays if you set the
Enable Revision Audit option to
Yes.
Select whether or not to require employees and timesheet administrators to enter an explanation when they revise a timesheet. If you require an explanation, you specify when the explanation is entered. When you require revision explanations, the explanations are entered on a timesheet, but they are not listed on the Timesheet Audit Detail report. The options are:
|
Global Revision Explanation | This grid displays if you set the
Enable Revision Audit option to
Yes.
Use this grid to set up standard explanations for employees to select when they enter an explanation for a timesheet revision. The explanations that you enter here display on the Revisions Explanation dialog box that displays when employees make a revision and then save or submit a timesheet. Click + Add Explanation below the grid to add a row to the grid, and enter a revision explanation in the row. Click at the end of the revision explanation field to open the Global Revision Explanation dialog box and then format the explanation text, with bolding, bullets, and so on. If does not display, click in the row. You can then do any of the following:
|
Enable Billing Transfer Audit | You must have access to Billing for this option to display.
Select whether or not to allow labor transfers of timesheet hours from one project, phase, task, or labor code to another to occur in Interactive Billing or Draft Invoice Approvals. When you select Yes, this allows a biller or project manager to do a labor transfer in Billing without requiring approval from the employee who originally entered the time. When you enable billing transfers, you can also have a timesheet alert sent to the affected employee after the transfer is processed so that they are aware of the transfer. You set up the Labor Billing Transfer Audit alert in Acknowledge Transfers from the Actions drop-down menu. On the Billing Transfer Audit dialog box, they review the transfer information and acknowledge the transfer. . Affected employees (or their supervisor/administrator) receive an alert through the Notification Center. When they click the alert, the Timesheet form opens. On the form, they select |
Global Transfer Reason | This grid displays if you set the
Enable Revision Audit option to
Yes.
Use this grid to add standard global transfer reasons for labor transfers that employees can select when they enter billing transfers. Click + Add Reason below the grid to add a row to the grid, and enter a transfer reason in the row. Click
at the end of the transfer reason field to open the Global Transfer Reason dialog box and format the explanation text, with bolding, bullets, and so on. If
does not display, click in the row. You can then do any of the following:
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