Contents of the Absence Hours Accruals Processing Form

Use these fields and options to enter the details needed to accrue absence hours manually.

Header

Field	Description
Active Company	If Vantagepoint is set up for multiple companies, the name of the active company displays in the upper-left corner of the form.

Actions Bar

Field	Description
Run	Click this option to initiate the absence accrual process based on the date entered in the Accrual Date field.
Schedule	Click this option to display the Schedule dialog box where you can configure when the absence accrual process is initiated.

Fields and Options

Field	Description
Accrual Date	Enter the date on which to begin accruing data. This date appears in the header of the Absence Hours Processing Journal. This date also functions as the control date for the absence hours processing session.
Date of Last Absence Accruals Processing	This field displays the last accrual date when an accrual was adjusted. This may have been the last date an absence hours accrual process was performed in Accounting > Absence Accruals > Absence Hours Accruals Processing, or it could have been a more recent hours adjustment in Accounting > Absence Accruals > Hours Adjustment. It appears here only for your reference and cannot be changed.
Show Labor Adjustments and Billing Transfers	Select this option to include labor adjustment and billing transfer files transaction types in the Postings This Period For Hours Worked Methods grid. This is useful when there are hours entered that are associated with the adjustment, or if the project associated with the transfer is defined as a project to exclude from the Time Analysis calculation.
Methods to Include	These options display when the Enable Accrual on Hours Worked option is enabled on the Absence Accrual form in Settings > Accounting > Absence Accrual. Use these options to calculate and run the accrual process separately for accruals based on either a defined frequency or on hours worked. For example, if you have a timesheet correction or adjustment that occurred after the accrual process was run for all employees, you may need to run absence accruals for one or more employees with certain accrual settings. Options include: Include All: All employees. Frequency/Schedule: All employees with accrual methods based on either frequency or a schedule that is not set to calculate based on hours worked Hours Worked/Hours Worked Schedule: All employees with accrual methods based on either hours worked or on a schedule that is set to calculate based on hours worked.

Postings this Period for Hours Worked Methods Grid

Use this grid to review timesheet transactions and the status of accruals.

Field	Description
Type	This column displays the type of transactions contained in the file. All files contain transactions of the type TS unless you select the Show Labor Adjustment and Billing Transfers option below the grid. Labor Adjustment files display as the LA type. Billing transfer files display as the BL type.
Posting Sequence	This column displays the file's posting sequence number, a unique number Vantagepoint assigns to identify the posting.
Posted By	This column displays the name of the employee who posted the file, unless the selected user ID is not mapped to an employee, in which case only the user ID displays.
Posted Date and Time	The column displays the file's posting date and time stamp.
Status	This column indicates whether or not the file has been processed. Unprocessed means that the file has been posted but has not been processed in Absence Accruals. Processed means that the file has been processed in Absence Accruals.
Comment	This field displays the comments or notes made for the posting.