Detailed Expense Report
The Detailed Expense Report provides all information entered on an expense report. This report includes all of the information from the Summarized Expense Report, plus any expense detail information entered on a Detail dialog box.
Click Detailed Expense Report option in Print Report When Submitted drop-down field in the Expense Report Settings dialog box to set up the report to generate automatically when you submit an expense report.
on the Expense Reports form to generate this report in a .PDF file. You can also select theReport Header Fields
Field | Description |
---|---|
Employee | This field displays the employee's identification number and name. |
Signed and Approved | If
Employee Signature Required is set to
Yes in
, the name of the employee who submitted the expense report and the date and time it was submitted display above the
Signed line.
If the Use Expense Approvals option is set to Yes in , the name of the employee who approved the expense report and the date and time it was approved display above the Approved line. If Employee Signature Required or Use Expense Approval is set to No, the name of the employee who submitted or approved the expense report displays above the Signed or Approved line. You can use the lines for employee and administrator written signatures if you want to maintain printed expense report records. |
Organization | If you are using organizations, this field displays the code for the employee's assigned organization. |
Expense Report | This field displays the name of the expense report. |
Report Date | This field displays the expense report date. |
Report Columns
Field | Description |
---|---|
Line | For reference purposes, this column displays the sequence number of the expense row. |
Date | This column displays the date on which the expense item was incurred. |
Category | If you are using expense categories, this column displays the name of the category to which the you are charging the expense item. |
Description | This column displays the description of the expense item. |
Project | This column displays the number of the project number to which you charged the expense item. |
Phase | This column displays the number of the phase (if applicable) to which you charged the expense item. |
Task | This column displays the number of the task (if applicable) to which you charged the expense item. |
Bill | This box in this column contains X if the client is to be billed for the expense item. If the box is blank, the expense item will not be billed. |
Paid or Company Paid | This column displays if the
Allow Company Paid Expenses option is set to
Yes in
. If
Paid or
Company Paid contains
X, the expense item is a company-paid item. A company-paid item is any expense for which your company sends payment directly to a vendor instead of reimbursing the employee who incurred the expense.
If the box is blank, the expense item is not a company-paid item, and the employee is reimbursed for the expense. |
Account | This column displays the account number to which you are charging the expense item. |
Currency Code | This column displays the currency code that is entered for the expense amount, if applicable. This column displays if your firm uses multiple currencies. |
Amount |
This column displays the monetary amount of the expense item entered on the Expense Report form, before taxes. If a tax is calculated for the item, the amount in Amount is the net amount upon which the tax is calculated. If the tax code is a reverse charge tax (specified as such in the Non-Recoverable Tax section on the Options tab in Amount is the amount upon which the tax is calculated and is the same as the payment amount. ), the amount in |
Payment Amount |
This column displays if you use multiple currencies in Vantagepoint. This column displays the amount to be paid in the functional currency after any exchange overrides have been applied, if applicable. If a reverse charge tax (specified as such in the Non-Recoverable Tax section on the Options tab in Payment Amount field to calculate the amount in the Amount field. If the only tax on the item is a reverse charge tax, the Amount and Payment Amount amounts are equal. ) was applied to an item on the expense report, the amount of the reverse charge tax is not subtracted from the amount in the |
Contents Below each Expense Line Item
Field | Description |
---|---|
Detail | The following additional detailed information for an expense item may display directly below the expense item row in the report.
|
Report Totals
Field | Description |
---|---|
Total Expenses | This column displays the total amount of all the expense items on the expense report, including company-paid items. |
Amount Advanced | This column displays the total amount of any advances you received that were applied to the expense report. Advances represent cash provided to you to cover expected expenses. Advances reduce the amount owed to you.
This column displays if the Apply Advances option is set to Yes in . If your firm uses multiple currencies, the amount in this field is in the functional currency of the employee's company. |
Company Paid | This column displays the total amount of any company-paid expense items included on the expense report. Company-paid expenses are paid directly to a vendor and are not reimbursed to you. Company-paid amounts reduce the amount owed to you.
This column displays if the Allow Company Paid Expenses option is set to Yes in . The Company Paid field displays the total for all expense rows for which the Paid check box is selected. |
Total Due | This column displays the total amount that your firm owes to you for the expenses included on the expense report. This amount is calculated by adding all the expense items on the expense report and then subtracting the amount of any advances and company-paid items. |