Item Categories Tab of Purchasing and Inventory Company Settings Form
Use this tab to specify the purchasing and inventory item categories for each of your companies.
You also enter Balance Sheet and Inventory accounts for the item categories on this tab. Item categories help buyers charge the correct account for an item if they are not sure of which account number to use.
If your firm uses multiple companies, use the Item Categories tab to enter item categories for the active company.
Click Insert on the Item Categories grid to enter item categories.
Field | Description |
---|---|
Category | From the drop-down list, select the item category to make available to Purchasing users in this company. The item categories in the drop-down list are the item categories that are entered on the Item Categories tab in | .
Description | This field displays the description that is entered for an item category on the Item Categories tab in | .
Type | This field displays the expense type that is entered for an item category on the Item Categories tab in
Types are:
|
.
Reimb Account | Enter the number of the General Ledger account to which to post the debit entry for voucher transactions related to the item category's reimbursable expenses. |
Direct Account | Select the General Ledger account to which to post the debit entry for voucher transactions related to the item category's direct expenses. |
Indirect Account |
Click and select the General Ledger account to which to post the debit entry for voucher transactions related to the item category's indirect expenses. When the Maintain separate balance sheets by Organization option is selected in :
|
Balance Sheet Account | This column displays if the
Maintain separate balance sheets by
Organization option is not selected in
.
If this option is not selected, you must specify a usual balance sheet account for each item category. The item's cost is posted to this account if no project is specified for the item's cost distribution. |
Inventory Account | This column displays only if the
Enable Inventory option is selected on the Inventory tab.
Click and select the account to charge. You can select either a balance sheet account or an indirect expense account. An inventory item's cost is charged first to the Inventory Common Project that is specified on the Inventory Tab. |
Taxable | Select the check box to mark this item category as taxable. Leave this check box cleared to mark the item category as non-taxable. |
Require Qty | Select this option to make it necessary for users to specify the item's quantity when they use this item category in a new purchase order, purchase requisition, or request for price quote. |
Require U/M | Select this option to require users in this company to specify the item's unit of measure when they use this item category in a new purchase order, purchase requisition, or request for price quote. |
Insert | Click this option to add a row to the grid. |
Copy | Click the row to copy, then click this option to add a copy of the row to the grid. |
Delete | Click the row to delete, then click this option. |