Contents of the New Payment Run Page of the Payroll Payments Form

Select a payment run and specify options for processing payroll payments.

Contents

Field	Description
Run Type	Select one of the following options: Regular: Select this option to process regular, current period payroll for all or selected employees. Adjustments: Select this option to adjust gross pay, withholdings, regular hours, overtime pay hours, secondary overtime hours, and accrued benefit hours for selected employees. You can also use this type of payroll processing to correct your payroll database after over-paying or under-paying an employee, or to void a payment. Bonus: Select this option to process bonuses for selected employees. This type of payroll processing requires, at a minimum, entry of the gross bonus amount for each employee.
Process Type	Select one of the following options: Automatic: Use this option to process all salaried employees and all hourly employees with hours posted during the current payroll period, or within a date range that you specify (if you enable the date range method of selecting timesheets for processing). You can only run an automatic payroll for a regular processing run. For more information, see Automatic Selections. Manual Select: Use this option to select the employees that you want to process during this payroll processing run. You can run a manual payroll for a regular, adjustment, or bonus processing run.
Create Checks Instead of Direct Deposits for This Run	Select this check box to create a printed check for each employee in the payroll run. Selecting this check box overrides any direct deposit set up for selected employees, for this run only. For example, you may want to select this option to give employee's printed bonus checks, rather than direct deposits for bonuses.
Payroll Date	Enter or select the date on which the payroll period ends. This date is usually the same as the payment date, unless, for example, your payroll period ends on Friday and you run payroll the following Monday. Vantagepoint displays a validation warning if you select a payroll date that is not within the period specified in the current W-2 quarter when you create a new payment run.
Payment Date	Specify the payment date. Vantagepoint automatically sets this to the period ending date. If your company is configured to require that transaction dates fall within the current fiscal year or current fiscal period, the date you enter must meet that requirement. Otherwise, a validation warning is displayed if you select a payment date that is not within the period specified in the current accounting period when you create a new payment run. This date appears as part of the heading on the Payroll Journal, on any checks generated in this processing run, and as the transaction date for any payroll transactions on the General Ledger, Account Analysis, or Cash Journal report.
Suppress Employer FICA for this run	This is a new option that you use if you need to run payroll for employee(s) covered by the Emergency Paid Sick Leave Act (EPSLA) or the Emergency Family and Medical Leave Expansion Act (EFMLEA). EPSLA and EFMLEA are part of the Families First Coronavirus Response Act, which was signed into a law on March 18, 2020, to respond to the COVID-19 outbreak. This law indicates that any wages paid as a result of the EPSLA and EFMLEA are not subject to the employer portion of social security taxes (stated in Section 7005, Special Rule Related to Tax on Employers). For more information, see https://www.congress.gov/bill/116th-congress/house-bill/6201/text. Select this check box if you do not want the system to calculate the employer Federal Insurance Contributions Act (FICA) amount for any employee(s) selected in the respective run. This check box is enabled only when Run Type is set to Regular or Adjustments and Process Type is set to Manual Select. When you select this check box, "(Employer FICA Suppressed)" is appended to the value in the Run Type field on the header of the draft and final Payroll Journal.
W-2 Year	If you are running an adjustments or bonus payroll, select the W-2 year in which to run payroll. You can select the current W-2 year or a previous year.
W-2 Quarter	If you are running an adjustments or bonus payroll, select the W-2 quarter in which to run payroll. You can select the current W-2 quarter or a previous quarter.

Time Period to Include

Use the start and end date fields to specify an exact range of dates as your pay period when running a regular payroll. Vantagepoint selects and includes only those posted timesheets that fall within the specified date range. You can also specify separate date ranges for regular hours and overtime hours in the current payroll run.

These fields are visible only if you do the following:

• Set the Run Type option to Regular.
• Select the Enable date ranges for regular hours and overtime hours option in Settings > Payroll > General in the desktop application

Field	Description
Regular	Specify the start and end date for the period in which regular payroll is to be calculated for this payroll run. All timesheets with hours posted within the date range specified are used to calculate payroll for hourly employees. Salaried employees are paid as appropriate based on the rate specified in the Employees hub.
Overtime	Specify the start and end date for the period in which overtime pay is to be calculated for this payroll run. All timesheets with overtime hours posted within the range specified are used to calculate overtime pay for hourly employees and salaried employees. You may want to enter an overtime pay period range different from the regular pay period range if you pay overtime pay on a different schedule from regular pay. For example, you would do this if your company has weekly regular payrolls, but monthly overtime payrolls. To exclude overtime pay on a payroll run, leave both the start and end date overtime fields blank.

Selections

If you set the Process Type option to Automatic and you do not enter values in any of the Selections fields, Vantagepoint processes all transactions included for this pay period. If you enter a value for more than one auto selection, Vantagepoint includes only those employees who meet all of the selection criteria.

If you set the Process Type option to Manual, you must select at least one organization or employee before you create a new payment run.

Field	Description
Payments to Include	Use this option to control the payments (printed checks or direct deposits) that you include in the current payroll run. This makes it possible to use plain paper for direct deposit runs and avoid wasting check stock paper. Select one of the following: All: Include all payments for the selected period in the run. Printed Payments Only: Include all payments that have at least part of the total pay for any given employee set to be distributed via printed check. Be aware that the checks included in the run when this option is selected may have part of the total pay amount being direct deposited with the remaining amount being distributed via a printed check. When this option is selected, all transactions that result in negative checks are included in the run. Direct Deposit Only: Include all payments that have the entire portion of any given employee's pay set to be distributed via direct deposit. This option is not available if the Create Checks Instead of Direct Deposits for This Run option is selected.
Organization	Enter or select the organization with which to associate the payroll run.
Employee Selections	Select the employees to include in the payroll run.

Payment Sorting

In this section, you can specify up to three sorts for payments processed in a given processing run.

Field	Description
First Sort	Specify the first employee information category (for example, employee name, number, or status) by which you want to sort payments in the payroll run.
Second Sort	Specify the second employee information category by which you want to sort payments in the payroll run.
Third Sort	Specify the third employee information category by which you want to sort payments in the payroll run.