Checklist: Establishing Company-Specific Settings

To complete your company setup, you must either set or modify a number of additional settings.

Before you begin, make sure that the active company is the one you want. If it is not, switch to a different company before proceeding. If you use Vantagepoint Intercompany Billing to track intercompany transactions and generate intercompany invoices and AP vouchers, you will have additional setup steps to perform.

Company-Specific Settings

Software Path	Form or Tab	You Need to:
Settings > General > Company in the desktop application	General tab	Specify the address and default formatting settings for new users.
	Currency tab	If you use multiple currencies, check the enabled currencies for the new company.
Settings > Time	Non-Working Days tab	Specify the holiday calendar and non-working days, which affect Timesheet Entry and Planning.
Settings > Users	Users Form	Create user records specific to the new company.
Settings > Organization > Codes in the desktop application	Organization Codes form	Modify organization names, to clarify company-organization relationships.
Settings > Resource Planning	Resource Planning Settings form	Specify settings to serve as the default values for new plans created when the new company is the active company.
Settings > Billing > General in the desktop application	General tab	Specify billing process settings for the new company.
	Accounts tab	Specify invoice posting accounts, unless you copied the chart of accounts from an existing company.
Settings > Billing > Default Terms in the desktop application	Default Billing Terms form	Specify the default values for new billing terms set up for the projects, phases, and tasks owned by the company. In particular, you must configure Invoice Override Accounts on the Misc tab if the chart of accounts and billing default terms were not copied from an existing company record.
Settings > Accounting > Company in the desktop application	General tab	Check that the Default Bank for Employee Expenses option is set to a bank code owned by the active company.
	Accounts tab	Specify company and intercompany accounts.
	Posting tab	Specify all accounts, unless you copied the chart of accounts from an existing company. For credit distributions, specify projects, phases, and tasks owned by the active company.
	Organization tab	Select an organization for intercompany postings.
	Timesheets tab	Check the benefit accrual frequency.
	Cross Charge tab	Specify all accounts, unless you copied the chart of accounts from an existing company.
	Tax Auditing tab	Make sure that the Default Tax Code, if applicable, is set to a tax code owned by the active company.
Settings > Advanced Accounting > Labor Types in the desktop application	General tab	Specify any new labor types needed in the new company.
	Accounting tab	For any labor type valid in the new company, specify direct and indirect posting accounts.
Settings > Advanced Accounting > Time Analysis in the desktop application	Absence Accrual Setup tab	Specify any accrual codes to be associated with time analysis project ranges for the new company.
	Time Analysis Setup tab	Specify the time analysis accounts and accrual codes to be associated with project ranges for the new company, if the chart of accounts and the time analysis setup were not copied from an existing company.
Settings > Accounting > Company AP in the desktop application	Accounts Payable tab	Specify an AP Check Template for the new company, and the voucher number range to be reserved for the company if automatic voucher numbering is not enabled. The range you enter cannot coincide with a range entered for any other company in your enterprise.
	Liability Codes tab	Specify liability codes for the new company. You cannot copy liability codes from an existing company record.
	Vendor Types tab	Specify, for each vendor type, the liability code to use when posting transactions to this vendor type.
	Discount Codes tab	Specify discount codes for the new company. You cannot copy discount codes from an existing company.
Settings > Accounting > Accounts Receivable in the desktop application	Invoice Mapping Accounts tab	Specify the implicit posting of invoices to the appropriate accounts receivable accounts and map your revenue account postings to report columns.
	AR Mapping Accounts tab	Map your accounts receivable accounts entered for cash receipts to columns on the Accounts Receivable Ledger.
Settings > Advanced Accounting > Overhead Allocation in the desktop application	General tab	Specify the variance projects, phases, and tasks for assigning overhead. The projects, phases, and tasks must be owned by the active company.
	Accounts tab	Specify the accounts that contain expenses to include in the overhead allocation base.
Settings > Payroll > General in the desktop application	General tab FICA tab Other Pay Setup tab	If your enterprise is using Vantagepoint Payroll, you must specify payroll information on all tabs, for each company in your enterprise. Payroll setup is company-specific and cannot be copied from an existing company.
Settings > Payroll > Withholding Codes in the desktop application	Payroll Withholding Setup form	If your enterprise is using Vantagepoint Payroll, you must specify withholding information for each company in your enterprise. Withholdings setup is company-specific and cannot be copied from an existing company.
Settings > Time	Non-Work Days tab and Time Groups tab	If you did not copy timesheet settings from an existing company, you must establish calendar and employee group settings for the new company. If you did copy timesheet setup from another company, make sure that the settings are valid for the company you are creating.
Settings > Expense	Expense Groups tab and Options tab	If you did not copy expense report settings from an existing company, you must establish employee group settings for the new company. Whether or not you copied an existing company, you must specify on the Options tab, the default projects, phases, and tasks to use for the Company Paid Credit Postings options.
Settings > Time	Time Categories tab	If you did not copy timesheet categories from an existing company, you must establish them for the new company. If you copied timesheet categories from an existing company, you still must select the projects, phases, tasks, and associated queries that are part of the special labor charge categories.
Settings > Expense	Expense Categories tab	If you did not copy expense report categories from an existing company, you must establish them for the new company.