Contents of the Accounts Receivable Settings Form

Use the fields and options to define AR Ledger Headings and map accounts for invoices and cash receipts.

Contents

Field	Description
Save	Click this button to save your changes.

Global AR Options

This heading indicates that the settings for AR Ledger Headings are available for the whole system. This displays only if you are using multiple companies.

AR Ledger Headings Grid

Use this grid to specify the column headings for each user-defined column on the Accounts Receivable Ledger Report. You can specify up to eight different column headings.

Field	Description
Report Column	Enter the report column number for which to enter a heading.
Heading	Enter a descriptive label for this column such as Fees, Labor, or Interest.
	This icon displays at the end of the row when you click or hover over a grid row. Click the icon to delete the expense entry.
+ Add Heading	Click this option to enter a new ledger heading entry. Enter a report column number and heading. Press ENTER or click outside the row to add the new entry.

<Company Name>

This heading changes to reflect the current company selected for which you want to set up mapping accounts. This displays only if you are using multiple companies.

Invoice Mapping Accounts Grid

Use this grid to define the implicit posting of invoices to the appropriate accounts receivable accounts and map revenue account postings to report columns on the Office Earnings report and Accounts Receivable Ledger.

Field	Description
Invoice Account	Enter the account to map or select an account on the Account lookup. The account can be a balance sheet account or a revenue account.
AR Account	Enter the accounts receivable account to be debited when invoices are posted to this revenue account. You can enter an account or select an account on the Account lookup. If you do not enter an account number, Vantagepoint uses the account specified in the Accounts Receivable field in the Company Accounts grid in Settings > Accounting > Posting Accounts.
Retainage Account	Enter the deferred retainage account to use for retainage posting. You can enter an account or select an account on the Account lookup. This is a temporary holding account for accruing retainage amounts for a project. When you bill retainage for a project, the amount is moved from this account to the account specified in the Accounts Receivable field in the Company Accounts grid in Settings > Accounting > Posting Accounts. This column is available only if you set Use Retainage to Yes in Settings > Billing > Options.
Revenue Category	If you use revenue categories to track multiple unbilled accounts, a Revenue Category column displays in this grid. Enter a revenue category for each billed revenue account. These accounts are used in the Revenue Generation calculation and the invoice posting of unbilled amounts. Records for retainers and taxes do not require a revenue category because they most likely do not post to a revenue account. If you modify the revenue category for these accounts after you run the Revenue Generation process, unexpected results can occur. When you use revenue categories, we recommend that the entries you make in the Revenue Category field and the Project Column in this grid match each other. For example, if you have revenue categories for labor, consultants, and expenses, you should define project columns for only labor, consultants, and expenses. If you have other project columns (such as for add-ons or units) that do not have a corresponding revenue code, the unbilled revenue amount on the Office Earnings and Project Summary reports will be incorrect.
AR Column	Enter the column number on the Accounts Receivable Ledger to which postings to this revenue account are mapped when the report is printed. If a revenue account is not mapped to one of these columns, the amount prints in the Other column of the Accounts Receivable Ledger. You can modify a column number at any time. Modifications are reflected the next time you generate the report.
Project Column	Enter the column number on the Office Earnings report to which postings to this revenue account are mapped when the report is printed. If the revenue account is not mapped to one of these columns, the amount prints in the Other Billed column of the Office Earnings report. You can modify a column number at any time. Modifications are reflected the next time you generate the report.
	This icon displays at the end of the row when you click or hover over a grid row. Click the icon to delete the expense entry.
+ Add Invoice Account	Click this option to enter a new invoice account entry. Use the Account lookup and drop-down lists to enter the details of the new mapping account and press Enter or click outside the row to add the new entry.

Cash Receipt Mapping Accounts Grid

Use this grid to map accounts receivable accounts that are entered for cash receipts to columns on the Accounts Receivable Ledger.

Field	Description
AR Account	Enter the accounts receivable account or select an account on the Account lookup. The account that you enter must be a balance sheet account.
AR Column	Enter the column on the Accounts Receivable Ledger to which postings to this accounts receivable account are mapped when the report is printed. If the revenue account is not mapped to one of these columns, the amount prints in the Other column of the Accounts Receivable Ledger.
	This icon displays at the end of the row when you click or hover over a grid row. Click the icon to delete the expense entry.
+ Add AR Account	Click this option to enter a new AR account entry. Use the Account lookup and drop-down list to enter the details of the new AR account and press ENTER or click outside the row to add the new entry.