Deltek Vantagepoint Help

Using the Help Search

More Calculations Tab of the Default Billing Terms Form

Use the More Calculations tab to enter any default additional fees or other information applicable to project invoices.

Invoice Terms Section

Field	Description
Interest	Enter the interest rate charged each period on overdue invoices for the project. Enter it as a percentage. For example, enter 10 percent as 10.000.
Grace Period	Enter the number of days after which overdue invoices become subject to interest charges. The end of the grace period is calculated based on the invoice date. If you have due dates for invoices, be sure you allow for the difference between the invoice date and the due date when determining the length of the grace period.

Taxes Section

In the taxes grid, enter the tax codes to be applied to the various components on a billing invoice. You can enter as many tax codes as you need. The following are the fields in the taxes grid:

Field	Description
Sequence	A sequence number prefills in this field when you insert a tax code in the grid. The sequence number determines the order in which the tax displays on an invoice. You can change the number in this field. If you assign the same sequence number to multiple tax codes, you are warned that the sequence number is already in use. However, you can use the same sequence number for multiple tax codes. The tax codes will be ordered by sequence number, and within the same sequence number, ordered alphabetically or numerically by tax code. When you delete a tax code from the grid, the sequence numbers are not updated automatically. You can manually change them as needed.
Tax Code	From the drop-down list in this field, select a tax code. This list includes only the tax codes that were set up on the Tax Codes form in Settings > Cash Management > Tax Codes with an active status and as an output only tax or as both an output and input tax. (An output only tax code has at least one of the check boxes selected in the Outputs section of the Tax Codes form. An output and input tax code has at least one of the check boxes selected in the Outputs section and a check box selected in the Inputs section of the Tax Codes form). If You Use Tax Regions If you use tax regions, the Tax Code drop-down list includes only the tax codes that apply for the specific billing address that is entered for the billing client on the General tab in Billing Terms, in the Projects hub. The tax codes that apply are based on the tax country that is entered for the billing client's billing address in the Firms hub and the tax region that is entered for each tax code. You set up tax regions and associate them with countries in the Tax Auditing Feature section of the Options form in Settings > Cash Management > Options. For more information, see the "Tax Regions" topic. When no tax country is entered for a client's address, all tax codes display in the Tax Code drop-down list. When a client's address has a tax country that is not associated with any tax region, then only the tax codes that have no region assigned display in the Tax Code drop-down list.
Description	This field displays the description of the tax code that you entered in the Tax Code field.
	This icon displays at the end of the row when you click or hover over a grid row. Click this option to remove a tax code from the grid.
+ Add Tax	Click this option to insert a blank row into the grid and add a tax code.

Invoice Override Accounts Section

Field	Description
Fee Account	The default revenue account for fee billing is defined on the Billing Setup form. If you want to use a different revenue account for fee billing for the project, enter or select that account in this field. If you enter an override account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the fee section.
Labor Account	The default revenue account for labor billing is defined on the Billing Setup form. If you want to use a different revenue account for labor billing for the project, enter or select that account in this field. If you enter an override account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the labor section.
Consultant Account	The default revenue account for consultant expense billing is defined on the Billing Setup form. If you want to use a different revenue account for consultant expense billing for the project, enter or select that account in this field. If you enter an override account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the consultant expense section.
Expense Account	The default revenue account for reimbursable expense billing is defined on the Billing Setup form. If you want to use a different revenue account for reimbursable expense billing for the project, enter or select that account in this field. If you enter an override account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the reimbursable expense section.
Unit Account	The default revenue account for unit billing is defined on the Billing Setup form. If you want to use a different revenue account for unit billing for the project, enter or select that account in this field. If you enter an override account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the unit section.
Add-on	The default revenue account for add-on fee billing is defined on the Billing Setup form. If you want to use a different revenue account for add-on fee billing for the project, enter or select that account in this field. If you enter an override account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the add-on fee section.
Over/Under Fee	This field is only available if Enable Fee Billed Allocation Based on Transaction Detail is selected on the Fee settings form in Settings > Billing > Fee. If that option is selected, a default over/under billed fee account is also specified on that tab. That account is the revenue account to which `Vantagepoint` posts the difference between the billed fee amount and the sum of fee revenue amounts calculated from transaction detail. Most companies use the billed labor revenue account. If you selected Enable Fee Billed Allocation Based on Transaction Detail in Fee settings and you want to use a different revenue account than the default account for billed fee revenue calculation variances, enter or select that account in this field. This field is also available for default billing terms but is not available for reporting default billing terms.

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More Calculations Tab of the Default Billing Terms Form

Use the More Calculations tab to enter any default additional fees or other information applicable to project invoices.

Invoice Terms Section

Field	Description
Interest	Enter the interest rate charged each period on overdue invoices for the project. Enter it as a percentage. For example, enter 10 percent as 10.000.
Grace Period	Enter the number of days after which overdue invoices become subject to interest charges. The end of the grace period is calculated based on the invoice date. If you have due dates for invoices, be sure you allow for the difference between the invoice date and the due date when determining the length of the grace period.

Taxes Section

In the taxes grid, enter the tax codes to be applied to the various components on a billing invoice. You can enter as many tax codes as you need. The following are the fields in the taxes grid:

Field	Description
Sequence	A sequence number prefills in this field when you insert a tax code in the grid. The sequence number determines the order in which the tax displays on an invoice. You can change the number in this field. If you assign the same sequence number to multiple tax codes, you are warned that the sequence number is already in use. However, you can use the same sequence number for multiple tax codes. The tax codes will be ordered by sequence number, and within the same sequence number, ordered alphabetically or numerically by tax code. When you delete a tax code from the grid, the sequence numbers are not updated automatically. You can manually change them as needed.
Tax Code	From the drop-down list in this field, select a tax code. This list includes only the tax codes that were set up on the Tax Codes form in Settings > Cash Management > Tax Codes with an active status and as an output only tax or as both an output and input tax. (An output only tax code has at least one of the check boxes selected in the Outputs section of the Tax Codes form. An output and input tax code has at least one of the check boxes selected in the Outputs section and a check box selected in the Inputs section of the Tax Codes form). If You Use Tax Regions If you use tax regions, the Tax Code drop-down list includes only the tax codes that apply for the specific billing address that is entered for the billing client on the General tab in Billing Terms, in the Projects hub. The tax codes that apply are based on the tax country that is entered for the billing client's billing address in the Firms hub and the tax region that is entered for each tax code. You set up tax regions and associate them with countries in the Tax Auditing Feature section of the Options form in Settings > Cash Management > Options. For more information, see the "Tax Regions" topic. When no tax country is entered for a client's address, all tax codes display in the Tax Code drop-down list. When a client's address has a tax country that is not associated with any tax region, then only the tax codes that have no region assigned display in the Tax Code drop-down list.
Description	This field displays the description of the tax code that you entered in the Tax Code field.
	This icon displays at the end of the row when you click or hover over a grid row. Click this option to remove a tax code from the grid.
+ Add Tax	Click this option to insert a blank row into the grid and add a tax code.

Invoice Override Accounts Section

Field	Description
Fee Account	The default revenue account for fee billing is defined on the Billing Setup form. If you want to use a different revenue account for fee billing for the project, enter or select that account in this field. If you enter an override account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the fee section.
Labor Account	The default revenue account for labor billing is defined on the Billing Setup form. If you want to use a different revenue account for labor billing for the project, enter or select that account in this field. If you enter an override account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the labor section.
Consultant Account	The default revenue account for consultant expense billing is defined on the Billing Setup form. If you want to use a different revenue account for consultant expense billing for the project, enter or select that account in this field. If you enter an override account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the consultant expense section.
Expense Account	The default revenue account for reimbursable expense billing is defined on the Billing Setup form. If you want to use a different revenue account for reimbursable expense billing for the project, enter or select that account in this field. If you enter an override account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the reimbursable expense section.
Unit Account	The default revenue account for unit billing is defined on the Billing Setup form. If you want to use a different revenue account for unit billing for the project, enter or select that account in this field. If you enter an override account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the unit section.
Add-on	The default revenue account for add-on fee billing is defined on the Billing Setup form. If you want to use a different revenue account for add-on fee billing for the project, enter or select that account in this field. If you enter an override account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the add-on fee section.
Over/Under Fee	This field is only available if Enable Fee Billed Allocation Based on Transaction Detail is selected on the Fee settings form in Settings > Billing > Fee. If that option is selected, a default over/under billed fee account is also specified on that tab. That account is the revenue account to which `Vantagepoint` posts the difference between the billed fee amount and the sum of fee revenue amounts calculated from transaction detail. Most companies use the billed labor revenue account. If you selected Enable Fee Billed Allocation Based on Transaction Detail in Fee settings and you want to use a different revenue account than the default account for billed fee revenue calculation variances, enter or select that account in this field. This field is also available for default billing terms but is not available for reporting default billing terms.