Billing Backup Tab of the Default Billing Terms Form
Use this tab to define the default labor and expense information that you want to display on the Billing Backup report.
Print Supporting Documents
Field | Description |
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AP Vouchers and Disbursements | Select this check box for the following to occur:
Whether or not this option is selected, supporting documents for a voucher or disbursement never display or print when you preview or print the credit memo. |
Journal Entries | Select this check box for the following to occur:
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Expense Reports | Select this check box for the following to occur:
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Units | Select this check box for the following to occur:
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Display Supporting Document Icon in Backup Report | This check box is activated only after you select the
AP Vouchers and Disbursements check box, the
Expense Reports check box, or both in the Print Supporting Documents section on this tab.
Select this check box if you want the Documents icon to display on the Billing Backup report for billing line items that have supporting documents. This applies only for the type of billable transactions that you selected in the Print Supporting Documents section. The icon lets you know that there is a supporting document associated with a billing line item if the supporting document is set to print with the invoice. |
Backup Report
Field | Description |
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Print Backup Report | Select this check box to print the Billing Backup report after invoices are generated for the project in Interactive Billing or Batch Billing. When you select this check box, the other check boxes and fields in this section are enabled. |
Show Labor | Select this check box to print labor billing detail on the Billing Backup report. You can use the labor related options on this tab to further specify the type of labor detail that prints on the report. |
Include Labor for | Select an option from the drop-down list to include labor on the Billing Backup report based on whether or not labor and/or fee billing terms are established for a given project.
Options are:
Labor or fee billing terms must be defined at the phase or task level for labor to print for these sub-levels, unless the Labor Method (Labor tab) or Fee Method (Fee tab) is established at the project level. |
Labor Code | Select this check box to show the labor code that is associated with each employee labor transaction shown on the Billing Backup report. The labor code description does not print. If you would like the labor code description to print, you can sort based on labor code. |
Labor Category | Select this check box to show the labor category associated with each employee labor transaction shown on the Billing Backup report. The labor category description does not print. If you would like the labor category description to print, you can sort based on labor category. |
Timesheet Comments | Select this check box to display timesheet comments (if any) for labor transactions included on the Billing Backup report. The expanded text content will appear when this option is selected. |
Employee Number | Select this check box to show the employee number associated with each employee labor transaction shown on the Billing Backup report. |
Show Employee As | From the drop-down list in this field, select one of the following options to specify how to identify the timesheet labor detail on the Billing Backup report.
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Backup Employee Title Table | This field is enabled if you selected Labor Category Description or Labor Code Description in the Show Employee As field. The table that you enter in this field determines the labor category or labor code description that will show on the Billing Backup report. |
Sort Labor | Select a sort method to use in addition to the two sorting methods selected in the Labor Display section on the Format tab of Billing Terms. Options are the following:
The sort that you select here acts as a third sort following the first two sorting options in the Labor Display section on the Format tab of Billing Terms. The sort allows the invoice to include consolidated information only, while including detailed subtotals by a sort on the Billing Backup report. If you select the same sort in this field as the one selected in the two sort fields in the Labor Display section on the Format tab of Billing Terms, there will be no impact on sorting. |
Rate Table | If you select By Labor Code or By labor category in the Sort Labor field, this field lists the labor code or labor category tables available for selection. |
Show Expense/Consultant/Unit | Select this check box to print consultant, expense, and unit expense on the Billing Backup report. You can use the expense-related options on this tab to further specify the type of expense data that prints on the report. |
Transaction Type | Select this check box to print the transaction type of each expense transaction on the report. |
Vendor Invoice and Date | Select this check box to control the amount of information that appears on the Billing Backup report to describe each accounts payable transaction. The report always includes the voucher number, the date the voucher was recorded, and the vendor name. If you select this option, the report also includes the vendor's invoice number and invoice date, shown on the same line as the other information. |
AP Voucher Description | Select this check box to print the AP voucher and AP disbursement descriptions associated with AP transactions on the Billing Backup report. |
Employee Expense Description | Select this check box to print employee expense report line item descriptions on the Billing Backup report. The description that prints is the main description entered by an employee on the expense report. |
Employee Expense Reason | Select this check box to print the reason for each expense entered on the expense report. This reason is entered by the employee on the expense report. This option is available only if Employee Expense Description check box is enabled and your company uses the Employee Expense application. |
Mileage for Employee Expenses | Select this check box to print the mileage amount as calculated on the expense report. This information is retrieved from the employee expense report. This option is available only if Employee Expense Description check box is enabled and your company uses the Employee Expense application. |
Sort Exp/Consultant | Select a sort method to use in addition to the invoice sorting method selected on the Rates tab of the Billing Terms form:
The By vendor option is only available if your firm owns Accounting or Planning. |
Backup Expense Table | If you select By vendor in the Sort By field, this field lists the Expenses by vendor tables available for selection. |
Use Rates for Reporting for Draft Invoices | Select this check box if you want expenses, consultant expenses, and unit expenses to display on the Billing Backup report for
draft invoices even when these expenses are not being billed on the final invoice. This may be helpful for your invoice review process for fixed fee invoices, before you generate final invoices.
The check box setting that you enter at work breakdown structure level 1 (projects) also applies for work breakdown structure levels 2 and 3 (phase and task). In addition to selecting this check box:
Direct and reimbursable expenses are included on the Billing Backup report. |
Show Additional Fees and Multipliers | Select this check box to print the add-on fees (defined as an add-on percentage or mark up or a specific amount). If there are multiple WBS levels on the invoice, there will be multiple add-on amounts in the report. For example, if an add-on fee is defined in three separate phases, the Billing Backup report also shows the fee amount associated with each phase. |
Show Fee Totals | Select this check box to print the fee amount. If there are multiple WBS levels (phases/tasks) displayed on the invoice, the fee prints with each WBS section.
The Billing Backup report shows the fee total and not the full fee detail included in the invoice. To see the details of the fee, view the actual invoice. |