You can write off a bad debt by entering and posting a negative invoice for the amount of the write-off. Use this method if you over-bill a client and need to reduce the amount of revenue expected.
This method is typically considered an invoice adjustment as opposed to a bad debt write-off.
To write off a bad debt using a negative invoice:
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In the Navigation pane, select
.
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On the Invoices form, click
+ New Inovice
to create a new invoice transaction entry file.
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Complete the information on the New File dialog box and click
Save.
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On the Invoice form, enter information in the
Invoice,
Project, and
Date field to match the original invoice.
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Click
+ Add Detail below the Project Information grid.
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In the blank row in the grid: In the
Invoice Section field, select the section in which the amount to be written off appeared on the original invoice.
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In the
Account field, enter the original revenue account used for the invoice, or a revenue account created especially for write-offs.
Special accounts allow you to isolate write-offs on the Income Statement, letting you see the total amount of write-offs for the period.
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In the
Amount field, enter the amount to be written off as a negative number.
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Click
Save.
The net result is a debit to the revenue account, and a credit to the accounts receivable account.