You can update billed-to-date amounts using the History Loading utility in such a way that you update these amounts in billing terms but not on the Office Earnings Report.
To update billed-to-date amounts in billing terms only:
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In the Navigation pane, select
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On the Project Invoice and Receipt History form, open the project, phase, and task for which to adjust billed-to-date amounts.
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Enter the following information in the Invoices section of the form:
Field | Description |
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Invoice | Enter the invoice number associated with the receipt. |
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Date | Enter the invoice date. |
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Account | Enter the revenue account that is associated with the appropriate invoice section. |
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Amount | Enter the amount needed to adjust billed-to-date amounts.
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Section | Enter the invoice section for this transaction. |
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To update the billed-to-date amounts in billing terms only, you must reverse the effect that the above transaction has on billed-to-date amounts on the Office Earnings report.
However, at the same time, you must ensure that you do not reverse out the effect of billed-to-date amounts in billing terms. To do this, enter a second invoice line with this information:
Option |
Description |
Invoice | Enter the invoice number associated with the receipt. |
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Date | Enter the invoice date. |
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Account | Enter the revenue account that is associated with the appropriate invoice section. |
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Amount |
Enter the negative amount of the first invoice line that you entered. |
Section |
Leave this field blank. When
Vantagepoint calculates billed-to-date amounts, it adds the valid invoice sections for the projects. The Office Earnings report retrieves total billed amounts by adding all amounts associated with a revenue account. The net effect on Office Earnings is zero, but the billed-to-date amounts are still being updated.
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Click
Save.