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Select Vouchers to Pay in a Manual Vendor Payment Run

When you create a vendor payment run with a Manual processing type, you select the vouchers to pay.

Prerequisites: In Cash Management > Vendor Payments, create a vendor payment run, and set the Process Type field to Manual on the New Payment Run page.

To select AP vouchers to pay in a manual vendor payment run:

  1. Open the Select Vouchers page of the Vendor Payments form in Cash Management > Vendor Payments by completing one of the following:
    • On the New Payment Run page of the Vendor Payments form, enter the information to create a new payment run (with the Manual process type selected), and then click the Create New Run action.
    • On the Vendor Payments form, use the search field to open a saved manual payment run whose current step is to select vouchers. In the search results list, these payment runs have the words Selecting Manual after the run number and date.
  2. In the Vendor Balances grid on the Select Vouchers page, click a row for a vendor that has vouchers that you want to pay, and click at the end of the row.
  3. In the vouchers grid on the Select Vouchers to Pay dialog box, select the check box for each voucher to pay in the vendor payment run.
  4. If you want to pay only part of a voucher, complete the following:
    1. After you select the check box at the beginning of a voucher's row on the Select Vouchers to Pay dialog box, click in the Payment field in the voucher's row.
    2. On the Partial Payments dialog box, enter the amount to pay in the Partial Pay field in the grid.
    3. Click Save to return to the Select Vouchers to Pay dialog box.
  5. When you finish selecting vouchers to pay on the Select Vouchers to Pay dialog box, click Close.
    You are returned to the Select Vouchers page of the Vendor Payments form.
  6. Repeat steps 2 through 5 for each vendor that has vouchers that you want to pay in the run.
  7. Optional: To filter the list of vendors in the grid on the Select Vouchers page to show only those vendors that have vouchers selected to pay in the run, use the Vendors with Payments Only toggle on the toolbar of the Vendor Balances grid.
  8. Optional: To view the Bank Requirements report or Cash Requirements report for the payment run: On the Select Vouchers page, click Other Actions and then click Bank Cash Requirements or Cash Requirements Report.
  9. When you are satisfied with the selection of vouchers to pay and are ready to process them, click the Process Payments action.
  10. On the Warning dialog box that tells you that payment processing make permanent changes to your database, click Proceed.
    This opens the Printing and Numbering page of the Vendor Payments form.

Next Step:

On the Printing and Numbering page of the Vendor Payments form, you complete the following:

  • Print the payments.
  • Assign numbers to the payments.
  • If payments are made by SEPA or ClieOps EFTs, download a file that you will send to your bank that contains payment information for the bank to electronically pay your vendors.
  • Print and/or email remittances for the payments to vendors.
  • Print file copies of the payments.

The following topic covers these next steps: Process a Vendor Payment Run After You Select Vouchers.