Review the Vouchers to Pay in an Automatic Vendor Payment Run

These steps apply when you create a vendor payment run with an Automatic processing type.

Review the automatically selected AP vouchers to pay before you pay the vouchers. In addition, if needed, you can remove vouchers, add vouchers, and/or specify the partial payment of a voucher.

Prerequisites: In Cash Management > Vendor Payments, create a vendor payment run, and set the Process Type field to Automatic on the New Payment Run page. In the Automatic Selections section, enter the criteria for automatically selecting the AP vouchers to pay in the run.

To review AP vouchers that were selected automatically to pay in a vendor payment run and make modifications to the selection:

1. Open the Select Vouchers page of the Vendor Payments form in Cash Management > Vendor Payments.
   This page opens when you do either of the following:

   • On the New Payment Run page of the Vendor Payments form, after you enter the information to create a new payment run (with an Automatic process type and selection criteria entered), click the Create New Run action.
   • On the Vendor Payments form, use the search field to open a saved automatic payment run whose current step is to select vouchers. In the search results list, these payment runs have the words Selecting Auto after the run number and date.
   In the Vendor Balances grid on the Select Vouchers page, you see only the vendors who have vouchers that are automatically selected to pay in the payment run when the Vendors with Payments Only toggle on the grid toolbar is turned on. Turn the toggle off if you want the grid to display all vendors with vouchers ready to pay, whether or not they have vouchers automatically selected to pay.
2. To review the vouchers that are automatically selected to pay for a vendor: Turn on the Vendors with Payments Only toggle.
3. Click the vendor's row in the Vendor Balances grid, and click at the end of the row.
4. In the grid in the Select Vouchers to Pay dialog box, review the vouchers selected to pay, complete any of the following to make changes, and then click Close:

   To modify the payment run this way	Do this
   Remove a voucher	Clear the check box at the beginning of the voucher row.
   Include a voucher that was not automatically included	Select the check box at the beginning of the voucher row.
   Pay only part of a voucher	Select the check box at the beginning of the voucher row and click in the Payment field for that voucher. On the Partial Payments dialog box, enter the partial amount to pay in the Partial Pay field in the grid and then click Save.

5. Repeat steps 2 through 4 for other vendors.
6. To add vouchers to pay for vendors who had no vouchers automatically selected for the run:
   1. To display all vendors with vouchers ready to pay in the Vendor Balances grid, turn off the Vendors with Payments Only toggle.
   2. Click at the end of the row for any vendor.
   3. On the Select Vouchers to Pay dialog box, complete the appropriate actions outlined in step 4.
   4. Repeat steps b and c for other vendors.
   5. Click Close to return to the Select Vouchers page.
7. Optional: View the Bank Requirements report or Cash Requirements report for the payment run: On the Select Vouchers page, click Other Actions, and then click Bank Cash Requirements or Cash Requirements Report.
8. When you are satisfied with the selection of vouchers and are ready to pay them, click the Process Payments action.
9. On the Warning dialog box that tells you that payment processing makes permanent changes to your database, click Proceed.
   This opens the Printing and Numbering page of the Vendor Payments form.

Next Step:

On the Printing and Numbering page of the Vendor Payments form, you complete the following:

• Print the payments.
• Assign numbers to the payments.
• If payments are made by SEPA or ClieOp EFTs, download a file that you will send to your bank that contains payment information for the bank to electronically pay your vendors.
• Print and/or email remittances for the payments to vendors.
• Print file copies of the payments.

The following topic covers these next steps: Process a Vendor Payment Run After You Select Vouchers.