New Payment Run Page of the Vendor Payments Form
Use this page to create a new vendor payment run, the first step in the process to pay AP vouchers.
Accessing the New Payment Run Page
The New Payment Run page displays on the Vendor Payments form when you do either of the following:
- You open the Vendor Payments form and no open payment runs exist or multiple payment runs exist.
- You click + New Payment Run in the Vendor Payments form header.
Contents
Field | Description | ||||||||
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Create New Run | Click this button after you finish entering all the information for a new payment run. The payment run is assigned the next run number and saved, and the Voucher Selection page displays. | ||||||||
Cancel | Click this button if the run that you are creating is new and you decide not to create the new payment run. | ||||||||
Payment Date |
Enter the payment date for the payments in the payment run. This date displays on the printed check and is used for the payments made electronically. If Vantagepoint is configured to require that transaction dates fall within the current fiscal year or current fiscal period, the date that you enter must meet that requirement. |
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Payment Type |
Select one of the following options for the payment run:
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Create Checks Instead of EFT Transactions for This Run | This check box displays only if you set the Payment Type field to Check/EFT. Select this check box to pay all vendors in this payment run by paper check, including the vendors who are set up to be paid by EFT. | ||||||||
Process Type |
Select one of the following ways to process the payment run:
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Automatic Selections Section
This section displays only when you select Check/EFT as the payment type and Automatic as the process type. Use this section to enter other settings for the automatic run, including additional criteria for automatically selecting vouchers to be paid.
Field | Description |
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Payments to Include |
This field prefills with All, which you cannot change if you selected the Create Checks Instead of EFT Transactions for this Run check box for the Check/EFT payment type. This means that the payment run will pay all vendors in the payment run by check, including any vendors who are set up to normally be paid by EFT. If you did not select the Create Checks Instead of EFT Transactions for this Run check box for the Check/EFT payment type, you can select one of the following options in this field:
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Bank Code | If you want to process an automatic payment run for only one bank, select the bank code for that bank in this field. Only vouchers that have this bank assigned to them will be paid in the run. You assign banks to a voucher when you enter the voucher in | or .
Liability Code | To select vouchers for an automatic payment run based on an AP liability code (account) that is entered for a voucher, select the liability code in this field. You assign liability codes to a voucher when you enter the voucher in | or .
Vendor Type | To automatically select vouchers to pay based on the vendor type (such as consultant or trade), select one or more vendor types in this field. You can select a maximum of four vendor types. Vendor types are assigned on the Vendor tab in the Firms hub. |
Advanced Selections | Click and on the Special Selections list select the vendors whose vouchers you want to pay in the automatic payment run. (Click a vendor in the list to select it.) After a vendor appears as selected in the Advanced Selections field, you can select another vendor. Repeat this for all the vendors that you want to include in the automatic payment run. |
Payment Sorting Section
Field | Description |
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First Sort, Second Sort, and Third Sort Fields | Specify a maximum of three sort groups to determine the order of the AP vouchers processed in the vendor payment run. These fields prefill with your previous selections.
Options for each sort level are:
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