AP Vouchers and Vendor Payments When You Use QuickBooks Integration
Enter accounts payable vouchers for project expenses in Vantagepoint. Pay the vendor bills for the vouchers in QuickBooks Online.
This allows you to see project expenses on project reporting in Vantagepoint.
You can enter expenses that are not related to projects, such as rent and other overhead expenses, in either QuickBooks Online or Vantagepoint. It is not required that you enter them in Vantagepoint because overhead expenses are not included in project reports. Any expenses that you enter and pay in QuickBooks Online that do not have an AP voucher entered for them in Vantagepoint voucher do not get added to Vantagepoint.
The following table identifies where you enter AP vouchers for projects expenses in Vantagepoint and pay the vendor bill for the voucher in QuickBooks Online.
Action | Where You Perform the Action |
---|---|
Enter AP vouchers in Vantagepoint |
Enter AP vouchers in either of the following locations in Vantagepoint:
The following are the possible payment types that you enter in the Payment field for AP vouchers in Vantagepoint and their effects for the vendor bill in QuickBooks Online:
For more information on how to enter AP vouchers in Vantagepoint, see: |
Post AP vouchers in Vantagepoint |
Post AP vouchers in . This applies for AP vouchers that were created in Transaction Entry and in AP Invoices Approvals without a purchase order.For more information on how to post AP vouchers in Vantagepoint, see: The next time that updating occurs between Vantagepoint and QuickBooks Online, the posted AP vouchers from Vantagepoint are added to QuickBooks Online as vendor bills to be paid. In QuickBooks Online:
|
Pay vendor bills in QuickBooks Online for the AP vouchers from Vantagepoint. |
Pay vendor bills in QuickBooks Online in or .Warning: In the Account Details section of the bill in QuickBooks Online, do not select the
QB Billable or
Tax check boxes. Doing so will double the revenue associated with that expense because the revenue is brought into QuickBooks Online when billing invoices entered in
Vantagepoint are updated in QuickBooks Online.
Make the payment for vendor bills with a credit card, check, or QuickBooks online payment tool. After you pay vendor bills in QuickBooks Online, the next time the updating occurs between Vantagepoint and QuickBooks Online, the vendor bill payments from QuickBooks Online are added to Vantagepoint. You see them in and .Partial Payments Partial payments made to vendor bills in QuickBooks Online for Vantagepoint AP vouchers are updated in Vantagepoint when the updating occurs between QuickBooks Online and Vantagepoint. You see the payment changes in Vendor Review and Payment Review. The status of the voucher (vendor bill) in Vantagepoint remains as Unpaid until it is fully paid. This partial payment information applies for vendor invoices for Vantagepoint AP vouchers but not for vendor invoices for Vantagepoint employee expense reports. For information about partial payments for employee expense reports, see Employee Expense Reports and QuickBooks Integration. For more information about Voucher Review and Payment Review, see: |
In QuickBooks Online, edit or delete payments for vendor bills. |
In QuickBooks Online, when you edit or delete payments received in Sales, the edits and deletions are sent to Vantagepoint the next time the updating occurs between QuickBooks Online and Vantagepoint. You see the payment changes in AR Review, the Projects hub, and in the AR Ledger report. |