Office Earnings Options Tab

Use the Time Frame options to set a time frame for the report. Use the Detail and Budget options to choose which options appear on the report. Use reporting amounts to specify the currency for the report.

Time Frame Options

Field

Description

Choose Time Frames in Report to Show as Rows

Use these options to specify the time frames for data included on the report. Current Period: The report shows data for the accounting period that is currently open. Year-to-Date: The report shows data for the current year. If the data is available in Vantagepoint, it also shows data for the preceding two years so you can compare amounts. Job-to-Date: The report shows data from the beginning of the project through the current accounting period. Period Range: The report shows data for a range of accounting periods. This option is available depending on your security role's access rights. When you select this option, two additional options become available: The Starting and ending period drop-downs allow you to select a month and year (mm/yyyy) for the accounting periods within a period range. The Row Name option allows you to edit the default period range name. This appears as a period range on the report.

Reporting Amounts

Field	Description
Report At	Select one of the following rate options: Billing: Select this option to display monetary amounts at billing rates. This option is only available if the Enable Reporting at Billing Rates option is set to Yes in Settings > Accounting > Labor Options. Cost: Select this option to display monetary amounts at cost rates. Your security role determines your level of access to labor cost rates and amounts, as defined by the Labor Cost Rates/Amounts option in the Miscellaneous section of the Accounting tab in Settings > Security > Roles. Burden: Select this option to include overhead amounts in labor cost amounts. This option is only available if the Enable Reporting at Burdened Rates option is set to Yes in Settings > Accounting > Labor Options. Your security role determines your level of access to labor burdened cost rates and amounts on a report, as defined by the Labor Burden Rates/Amounts option in the Miscellaneous section of the Accounting tab in Settings > Security > Roles. For more information about your access to either Cost or Burden rates and amounts, see Contents of the Labor Options Form.
Report In	If you set the Report At option to Cost, specify one of the following currency types for displaying amounts on the report: Project Currency: Select this setting to use the currency specified in Project Currency on the Overview tab of the Projects form in the Projects hub. Billing Currency: Select this setting to use the currency specified in Billing Currency on the Overview tab of the Projects form in the Projects hub. Project's Functional Currency: If you choose to use the functional currency, the report displays the amounts in the functional currency of the project. Presentation Currency: Use the related Presentation Currency and Exchange Rate as Of options to specify the currency and the date to use in calculating exchange rates. If you set the Report At option to Billing, specify one of the following currency types for displaying amounts on the report: Billing Currency: The currency is based on the setting for the Use Billing Currency not Project Currency option in Settings > Accounting > Labor Options. When that option is set to Yes, the monetary amounts display in the project's billing currency. When that option is set to No, the amounts display in the project currency. Presentation Currency: Select this setting to use a single currency for all amounts. Use the related Presentation Currency and Exchange Rate as Of fields to specify the currency and the date to use to determine exchange rates.

Detail Options

Field	Description
Include Unposted Timesheet Labor in Labor Calculations	Select this check box to include unposted timesheet information on the report. If you select this check box, Vantagepoint includes the following timesheet data: All timesheet data in unposted transaction entry files. All timesheets that are in progress or submitted, but not posted. The report displays the code u next to unposted time. Vantagepoint uses extensions for cost and billing rates to calculate unposted labor amounts when timesheets are saved.
Include Committed PO Expenses in Expense Calculations	Select this option to include as an expense any amounts committed to approved purchase orders. If you include committed expenses, you can see major upcoming costs that will affect a project’s bottom line. If you select this option and also set the Activity Period option to Current on the Activity tab, Vantagepoint includes committed PO expenses whether or not the expense activity occurred in the current accounting period.
Include Overhead	Select this check box to include overhead amounts. Overhead is the sum of indirect labor and expenses and can represent 25% to 50% of all expenses incurred by your enterprise. Because overhead is a non-revenue producing charge type, it is only available if you set the Report At option to Cost. To see a true picture of project cost, you must set up overhead allocation to distribute the total cost of the overhead project among your regular, revenue-producing projects, so that each project absorbs its share of the total overhead cost. For more information, see Overhead Allocation.
Estimate Overhead	If you generate a report showing overhead but you have not yet allocated overhead for the current period, select this check box to use estimated overhead amounts. If you select this check box, Estimate Overhead displays at the top of the report. This option is only available if you set the Report At option to Cost.
Use Summary Table (Refresh Under Utilities > Updates)	Calculations performed for this report place high demands on processor resources. In some cases, it can take a long time to generate the report for large databases. Select this option to minimize the time it takes to generate the report.
Labor Drill Down Sorting	Specify how labor detail lines are sorted in drill-down reports: Employee Name: Sort alphabetically by employee last name. Employee Number: Sort by employee number. Transaction Date: Sort by the posting dates of the transactions.
Expense Drill Down Sorting	Specify how expense detail lines are sorted in drill-down reports: Account Type, Account: Sort by account type (Assets, Liabilities, and so on) and then by account number. The drill-down report displays subtotals by account number. Account Number: Sort and display subtotals by account number. Transaction Type: Sort and display subtotals by transaction type. Reference Number: Sort and display subtotals by the reference numbers associated with the transactions. Transaction Date: Sort and display subtotals by the posting dates of the transactions. Description: Sort and display subtotals by transaction description.
Contract Status	Use this field to select records for the report based on the customizable contract status options used by your organization. On the Contract Status lookup, click to select one or more of the status settings available, such as Approved & Signed, Negotiation, Pending, Rejected, and Sent for Signature, or others.
Contract Type	Use this field to select records for the report based on contract type. On the Contract Type lookup, click to select one or more types, such as Additional Services, Change Order, Letter of Agreement, Original, or others.
Exclude Contracts Not Included in Fees	Select this check box to exclude contracts for which Include in Fees is not selected on the Contract tab of the Contract Management form (Hubs > Projects > Contract Management). This report option is only available if the Synchronize Contract Values to Project Compensation option is selected on the General tab of the Contract Management settings form (Settings > Project > Contract Management).

Field	Description
Budget Source	Select one of the following settings as the source of the budget data for the report: Project Budgeting Project Planning Budget Project Baseline Budget
Choose Dates for Planning Calculations	If you select Project Planning Budget or Project Baseline Budget as the source of the budget data for the report, use this option to specify the date to be used in calculating estimate-to-complete (ETC) values:
	Today's Date: The estimate-to-complete hours and amounts are calculated based on the current date. Period End Date: The estimate-to-complete hours and amounts are calculated based on the last day of your firm's current accounting period. Specific Date: The estimate-to-complete hours and amounts are calculated based on the date that you specify here. Enter the date or click and select the date.

Report Activity Options

Field	Description
Report Records with Activity in the Following Area	Use this option to the areas in which you want to report activity. Depending on your security role, you may have access to one or more of the following WBS levels: Project Phase Task
Define Activity	Select the type of activity that you want to include on the report: Labor, Expense, Cash Receipts, and Invoices Labor and Expense Transactions Only
Find Activity in this Time Frame	Select the time frame for which you want to include activity: Current Year-to-date Job-to-date Period Range If you select Period Range, the report uses the range of accounting periods that you specified under Time Frame Options.

Rollup Options

Use the Rollup Options to specify how to summarize all projects in the report based on part of the project number. For example, if you have related projects that have the same first 5 characters but 2 characters that are different at the end, you can slide the right arrow two places to the left to summarize information by the first 5 characters. The report displays a group header at the beginning of each group of projects and then lists each project in full detail. After the last project in the group, the report displays a group total. If there are associated phases and tasks, you can drag the slider for each level of the project to specify how to summarize those levels as well.

Field	Description
Project Number Rollup Options	Use this option to summarize report information for projects that use a standard numbering system. For example, if the first five characters of your project number represent a master contract, you can summarize (roll up) information for all projects that have a common master contract number. The Project Number Rollup slider box displays the number of characters in your (firm's) project numbers. For example, if you use a 10-digit project number, the slider box displays 123456790. A project number can also include up to two delimiters (such as, 12-345.67890). A phase total is the total of all occurrences of that phase across the base project. A task total is the total of all occurrences of that task across the base project. To roll up, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
Display Data As	If you set a project number rollup, use this option to select how you want to display the project data: Subtotal on Base Number: Select this option to display a group header at the beginning of each group of projects that matches the base rollup and then list each project in full detail. After the last project in the group, the report displays a group total. Summary on Base Number: Select this option to display totals for each group, but no project detail.
Phase Number Rollup Options	Use this option to summarize report information at the phase level for phases that use a standard numbering system. This option is only available if you use phases. The Phase Number Rollup slider box displays the number of characters in your firm's phase numbers. For example, if you use a 7-digit phase number, the slider box displays 1234567. A phase number can also include one delimiter (such as 12345.12). You can roll up the phase number and still display information by task. When you do, a task total is the total of all occurrences of that task across the base project. For example, the total for Task 00001 is the total of all Task 00001s in the base project. To display only phases (and tasks), use the Project Number Rollup slider (box) to cover the project number completely. To roll up, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
Task Number Rollup Options	Use this option to summarize report information at the task level for tasks that use a standard numbering system. This option is only available if you use tasks. The Task Base Rollup slider box displays the number of characters in your firm's task numbers. For example, if you use a 3-digit task number, the slider box displays 123. This option works in the same way as the project and phase number rollup options. For example, if the first two characters of your task number represent a department, you can roll up information for all tasks that have the same department number. To display only tasks, use the Project Number Rollup and Phase Number Rollup sliders to cover the project number and phase number completely. To roll up, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.