Expense Summary Options Tab

Use detail options to decide which expense items appear on the report. Use rollup options to summarize all projects in the report based on part of the project, phase, or task number. Use reporting amounts to specify the currency for the report.

Reporting Amounts

Use the options in this section to specify how the report displays the currency and exchange rate information related to an employee's project.

Field	Description
Report At	Select one of the following rate options: Billing: Select this option to display monetary amounts at billing rates. This option is only available if the Enable Reporting at Billing Rates option is set to Yes in Settings > Accounting > Labor Options. Cost: Select this option to display monetary amounts at cost rates. Your security role determines your level of access to labor cost rates and amounts, as defined by the Labor Cost Rates/Amounts option in the Miscellaneous section of the Accounting tab in Settings > Security > Roles. Burden: Select this option to include overhead amounts in labor cost amounts. This option is only available if the Enable Reporting at Burdened Rates option is set to Yes in Settings > Accounting > Labor Options. Your security role determines your level of access to labor burdened cost rates and amounts on a report, as defined by the Labor Burden Rates/Amounts option in the Miscellaneous section of the Accounting tab in Settings > Security > Roles. For more information about your access to either Cost or Burden rates and amounts, see Contents of the Labor Options Form.
Report In	If you set the Report At option to Cost, the following currency options are available in the Report In drop-down list: Project Currency: Select this setting to use the currency specified in Project Currency on the Overview tab of the Projects form in the Projects hub. Billing Currency: Select this setting to use the currency specified in Billing Currency on the Overview tab of the Projects form in the Projects hub. Functional Currency: Select this setting to display the amounts in the functional currency of the active company. Presentation Currency: Use the related Presentation Currency and Exchange Rate as Of options to specify the currency and the date to use in calculating exchange rates. If you set the Report At option to Billing, then select one of these currency available options in the Report In drop-down list: Project Currency: Select this setting to use the currency specified in Project Currency on the Overview tab of the Projects form in the Projects hub. Presentation Currency: Select this setting to use a single currency for all amounts. Use the related Presentation Currency and Exchange Rate as Of options to specify the currency and the date to use to determine exchange rates.
Drill Down Sorting	Use this option to specify how expense detail lines are sorted in drill-down reports: Account Type,Account: Sorts by account type (Assets, Liabilities, and so on) and then by account number. The drill-down report displays subtotals by account number. Account Number: Sorts and displays subtotals by account number. Transaction Type: Sorts and displays subtotals by transaction type. Reference Number: Sorts and displays subtotals by the reference numbers associated with transactions. Transaction Date: Sorts and displays subtotals by the posting dates of transactions. Description: Sorts and displays subtotals by transaction description.

Detail Options

This section applies to specific information about the selected report.

Field	Description
Display Reimbursable Expenses	Select this check box to display reimbursable expenses.
Display Direct Expenses	Select this check box to display direct expenses.
Display Indirect Expenses	Select this check box to display indirect expenses.
Display Reimbursable Consultant Expenses	Select this check box to display reimbursable consultant expenses.
Display Direct Consultant Expenses	Select this check box to display direct consultant expenses.
Consultant Breakout	Select this check box to display consultant expenses separately from other expenses: If you select this option, the report displays the consultant expenses as a separate group with a separate total under direct and reimbursable expenses. If you do not select this option, direct consultant accounts are included in the Direct Expense category, and reimbursable consultants are included in the Reimbursable Expense category.
Include Committed PO Expenses	Select this option to include as expenses any amounts committed to approved purchase orders. If you include committed expenses, you can see major upcoming costs that affect a project’s bottom line.

Budget Details

If you are using Project Planning, use the Budget Details to select the source of the project budget data, the calculation dates, and if the budget balance is included on the report.

Field	Description
Budget Source	Select one of the following settings as the source of the budget data for the report: Project Budgeting Project Planning Budget Project Baseline Budget
Choose Dates for Planning Calculations	This option is available when you set the Budget Source option to Project Planning Budget or Project Baseline Budget. To assign a date to be used in calculating estimate-to-complete (ETC) values, select one of the following options:
	Today's Date: Select this option to ensure that the estimate-to-complete hours and amounts are calculated based on the current date. Period End Date: Select this option to assign the end date for the planning project period. Specific Date: Select this option and click to select the date for the planning calculation.

Activity Basis

Use the Activity Basis options to define how to report activity against the project. You can select to include a specific project level (project, phase, or task) that has transactions posted against it during a specific time frame

Field	Description
Report Records with Activity in the Following Area	Use this option to the areas in which you want to report activity. Depending on your security role, you may have access to one or more of the following WBS levels: Project Phase Task
Define Activity	Select the type of activity that you want to include on the report: Labor, Expense, Cash Receipts, and Invoices Labor and Expense Transactions Only
Find Activity in this Time Frame	Select the time frame for which you want to include activity: Current Year-to-date Job-to-date

Rollup Options

Use the Rollup Options to specify how to summarize all projects in the report based on part of the project number. For example, if you have related projects that have the same first 5 characters but 2 characters that are different at the end, you can slide the right arrow two places to the left to summarize information by the first 5 characters. The report displays a group header at the beginning of each group of projects and then lists each project in full detail. After the last project in the group, the report displays a group total. If there are associated phases and tasks, you can drag the slider for each level of the project to specify how to summarize those levels as well.

Field	Description
Project Number Rollup Options	Use this option to summarize report information for projects that use a standard numbering system. For example, if the first five characters of your project number represent a master contract, you can summarize (roll up) information for all projects that have a common master contract number. The Project Number Rollup slider box displays the number of characters in your (firm's) project numbers. For example, if you use a 10-digit project number, the slider box displays 123456790. A project number can also include up to two delimiters (such as, 12-345.67890). A phase total is the total of all occurrences of that phase across the base project. A task total is the total of all occurrences of that task across the base project. To roll up, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
Display Data As	If you set a project number rollup, use this option to select how you want to display the project data: Subtotal on Base Number: Select this option to display a group header at the beginning of each group of projects that matches the base rollup and then list each project in full detail. After the last project in the group, the report displays a group total. Summary on Base Number: Select this option to display totals for each group, but no project detail.
Phase Number Rollup Options	Use this option to summarize report information at the phase level for phases that use a standard numbering system. This option is only available if you use phases. The Phase Number Rollup slider box displays the number of characters in your firm's phase numbers. For example, if you use a 7-digit phase number, the slider box displays 1234567. A phase number can also include one delimiter (such as 12345.12). You can roll up the phase number and still display information by task. When you do, a task total is the total of all occurrences of that task across the base project. For example, the total for Task 00001 is the total of all Task 00001s in the base project. To display only phases (and tasks), use the Project Number Rollup slider (box) to cover the project number completely. To roll up, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
Task Number Rollup Options	Use this option to summarize report information at the task level for tasks that use a standard numbering system. This option is only available if you use tasks. The Task Base Rollup slider box displays the number of characters in your firm's task numbers. For example, if you use a 3-digit task number, the slider box displays 123. This option works in the same way as the project and phase number rollup options. For example, if the first two characters of your task number represent a department, you can roll up information for all tasks that have the same department number. To display only tasks, use the Project Number Rollup and Phase Number Rollup sliders to cover the project number and phase number completely. To roll up, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.